Friday, August 18, 2017

Recorded Document pages over 11" x 17" no longer charged differently

July 1st, 2017 saw many changes in fees for Indiana Recorder's Offices, including an increase in fees for large-format Recorded Document pages, such as Plats. This fee was increased from $2 to $5 per page. Doxpop had previously been collecting $2 per page for our Recorders, and so our fees also increased to reflect this.

The increase prompted a number of calls, and upon asking several of our partner Recorders it seemed that there wasn't a unified approach to the new fee. Both Doxpop and our partners wished for a better, more unified interpretation of that rule, so we contacted the Indiana Recorder's Association to seek guidance.

The Recorder's Association has recommended that recorders collect $1 per page for all copies delivered online. Doxpop has updated our system to reflect this recommendation, and there is no longer an upcharge for large-format Recorded Document pages.

Please keep an eye out for fee updates in the future as Recorders work through how to respond to the changes in law, but for now, we have set the base fee for all documents obtained through Doxpop to $1 per page regardless of size.

Remember that in addition to the Recorder's fee, Doxpop may charge a fee as well. If you are on the 6-search plan (with no subscription fee), the total charge for documents is $2 per page. If you are are on the 20-search or 60-search plans, the total charge is $1.35. On the 200-search and above plans, there is no additional fee, so you just pay the $1 that we pass along to the Recorder.

This change takes effect immediately. Feel free to contact us if you have any questions!


Wednesday, August 9, 2017

Confirmation section added to e-filing.

In response to a requirement from the State, we have added a set of checkboxes to the e-filing system that users will be required to check off to indicate that they are aware of (and following) the rules before submitting an e-filing.

We understand that this will slightly slow the filing process, and are thinking about ways we might streamline this area. However, for now we simply have to conform to requirements.

The new checkboxes are added to the fees area, and look like this:


Let us know if you run into any problems with this area or have suggestions to make it easier!

Change to rules on serving summons in person or to agent.

This rule change is not directly connected to e-filing, but because the business processes around initial service per rule 4 are generally in flux due to e-filing, this may be a good time to incorporate the change in your procedures.

Here's a link to the court's order: http://in.gov/judiciary/files/order-rules-2017-0731-trial.pdf

In brief, the change is that when you serve a person by leaving a copy at the person's residence, or serve through an agent of the person, you must also follow up by mailing a copy of the summons and complaint to the last known address. (Emphasis added based on Richard Mann's clarifying comment below. Thanks!)

This rule change takes effect at the beginning of 2018, but it's the sort of rule that is easy to comply with now so it's already part of your routine when it becomes required.

h/t to Richard Mann for pointing this out.

Friday, July 28, 2017

Whitewater Valley Pro Bono Race for Justice.


Wayne County Attorneys- We are passing along this note from our friends at the Whitewater Valley Pro Bono Commission. Please consider supporting them at this fun event:

Good afternoon Supporters!

We are having our annual "Race for Justice" on Saturday, August 5, 2017 at Glen Miller Park. Start time is at 8:00am on the east side of the pond. This is a family friendly event with a meandering route through the shaded route of Glen Miller. It can be a 5K walk or a 5k run. Supporting our event lets us continue helping the area's needy with free legal services.


Thursday, July 27, 2017

Streamlining the E-Filing system.


  • If you are a solo practitioner, you may have wondered why we make you choose yourself from a list of only one possible attorney for every filing...
  • Or if you only have one payment method available, you may have wondered why we give you a menu with one choice instead of just filling it in for you...

Wouldn't it be easier if in every situation where there's only one option, we just filled in that option for you? We think so, and that's what we've done. Starting right now, when you go through the e-filing screens, in any place where there's only one possible answer, we've just filled that in for you.

This will affect you most if you're a solo practice with one attorney, one service contact and one payment method. However, even larger firms will find that their work is streamlined. For instance, when you are filing a new case, and adding the last required party, the role of that party will be pre-selected for you.

These are minor improvements, but since you use this system for your work every day, we believe you'll appreciate the attention to little details that add up over time.

Did we miss anything? Let us know if you come across any other situation where we can eliminate repetitive work. That's what computers are for!


Wednesday, July 26, 2017

Welcome to the Boone County Recorder's Office!

We're excited to announce the addition of Nikki Baldwin and her staff at the Boone County Recorder's Office to the Doxpop Family!



Boone County will be our 40th Recorder's Office to join, which we think is pretty spectacular.



The Boone County Recorder's Office has been transitioning to a new, local software package that allows us to add them to the Doxpop Public Access System. Having now completed that technical conversion, they are ready to increase their public access offerings by making these land records available 24/7.

Images and a searchable index is available for all documents filed since January 1996, with additional Deed records back to January 1993. The Recorder's Office is hoping to scan and digitize many more historical documents, so be on the lookout for more data to be added!

Anyone wishing to look up recorded documents on-line may visit http://www.doxpop.com to use the service. A low-volume search plan is available for free, with higher-volume subscriptions available to commercial users for a fee.

Thursday, July 20, 2017

New feature: Automatically assign your service contact to a new case.

Doxpop just added a new feature to our system for folks e-filing new cases. You can select a service contact from your firm to be attached to the case as soon as it is accepted by the clerk.

This happens on the first step of the new filing process, where you select the filing attorney:


If you do not want to attach a contact, uncheck the box. If you do want to attach a contact, leave the box checked and choose the filing attorney. A drop-down menu will appear that allows you to choose one of the service contacts in your firm:


When the case is accepted and case number is assigned, we will automatically attach this contact to the case for you. 

The first few times that you use this feature, you will have to select a contact, but as time goes on, our system will learn from you, and instead of having to select a contact, the menu will default to your most common choice.

Give us a call (866-369-7671) or email (support@doxpop.com) if you have any questions!

Monday, July 17, 2017

Dearborn and Ohio County Courts move to Odyssey. Access to their court records through Doxpop uninterrupted.

Over the weekend of July 15th/16th, the Dearborn and Ohio County Courts converted to the Odyssey case tracking system, thus moving their data storage and administration to Indianapolis. 

This move does not significantly affect Doxpop users because Doxpop buys access from the State Court Administration to a real-time feed of court data from the Odyssey system. Our customers' access to court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be a short period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for each County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page" for Dearborn or Ohio Counties you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these twice each day, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and the first week of August, after that, we'll be back to normal.
Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that the Court Administration add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that they not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell the State Court Administration of your needs so we can get the information back online.
As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

Sunday, July 16, 2017

Two Important Notes on Tax Warrants.

Two things have changed about our Tax Warrant system this weekend.

First, and applicable to everyone, we have changed the way basic (wildcard enabled, non-super) searching works. Here are the details:

Tax Warrants are a challenge because on some Warrants, a person's name will be entered using the format "LastName, FirstName" but sometimes, the name will be entered "FirstName LastName" (with no comma and in the other order.)

Previously, we tried to do some of the work for you by identifying the second situation and make your searches in LastName, FirstName format also return the FirstName LastName warrants. The problem is that because there are so many creative company names, we couldn't do a complete job of separating personal names from company names. We decided we were better off not providing an incomplete solution, and instead we are just making sure you are aware that you should check for both versions.

What this means for you
  • If you want us to do some of the work for you, the "super search" is the right approach. Enter the complete names or words you are looking for when you use this type of search. It checks for the names/words you enter in any order and checks for nicknames and synonyms. This is probably the best search method for non-professionals.
  • If you are a more sophisticated user, and are used to the odd ways the Department of Revenue indexes taxpayer names, you're probably better off using the regular search. This search method allows you to use wildcards and always searches for the terms in exactly the place you specify. There will be no surprises, but you have to do a little more work. This is the search method most title searchers will want to use, and it is the same type of search long-time Doxpop users are used to.
Second, and not affecting every user, we have added some warrants that were previously missing:

The background is that we buy a regular data feed from the State Court, and it is a mirror of everything they put on their "InCite" system for tax warrants. However, after releasing our database that combines InCite data with other sources, we found that the InCite data we were supplied with was incomplete.  At first, we thought it was just a few warrants. After obtaining corrected information from the State and doing careful analysis, we now know it affected 0.1% of the warrants. That's not a huge percentage, but it means that some of our users got incomplete results from our system. 

Here's what we're doing about it
  • First, the missing warrants have all been added to our system, so the database is complete now.
  • Second, we log every search that happens on our system. We are re-running every search done on our system against a small database populated with the missing warrants to see who got incomplete results. During the coming two weeks, we will be emailing anyone who got an incomplete result to notify you of the details. If you don't hear from us this week or next you will know your searches were unaffected.
As always, please contact us with questions at 866-369-7671 or support@doxpop.com. We love to hear from you!

Tuesday, July 11, 2017

Allen County Sheriff requires Notice of Acceptance to be included for civil process.

We have just learned that the Allen County Sheriff is requiring that the emailed Notice of Acceptance be attached to papers to be served through Sheriff's Civil Process. This is the email with a subject line that begins "Filing Accepted..."

We previously advised (in this blog post) that you should attach only the "Notice of Electronic Filing" that shows the fees selected during your initial filing to paperwork for Sheriff's offices.

As far as we know, the Allen County Sheriff is the only one currently asking for the Notice of Acceptance. However, because it is simple to provide both and easier to remember a consistent rule, we are now suggesting that you provide both the "Notice of Electronic Filing" and "Filing Accepted" emails to the Sheriff in all counties.


Thursday, July 6, 2017

When (and how) to use a waiver account for filing fees.

The e-filing system allows you to pay filing fees either through a credit card or a waiver account. You probably already have a credit card on file, but may not have a waiver account set up yet.

Here's why you might want to set up a waiver account:

  1. You represent a government agency that is exempt from filing fees. One example we've come across is an attorney that represents several school districts and regularly has to file small claims cases for textbook fees. 
  2. Your client is indigent and you believe that the court will grant a fee waiver to your client. The local rules on this may vary, so check with your court, but in general, most courts advise that for an initial filing that includes a motion to waive filing fees, you should use a waiver account. If the motion is denied, you will simply have to pay the fees at that time. (This approach stems from the practical acknowledgment that in government accounting systems, it's much easier to collect money later than go through the refund process for fees collected in error.)
  3. You are filing a case type that usually requires a fee, but due to your client's circumstance, no fee is required. For example, most expungement (XP) cases require a filing fee, but if your client is petitioning for the removal of a juvenile arrest record that did not result in a conviction under IC 35-38-9-1, the court may not charge a filing fee. The e-filing system will assess fees based on the more common use of this case type, and to avoid being charged, you should file using a waiver account.
Before doing any of the filings described above, you should prepare by setting up a waiver account. That's very easy:
  1. Click on the "e-filing" tab and then select "E-Filing Account Administration" from the actions listed on the left side of the page.
  2. Click on the "New Payment Account" button in the upper right of your account information:
  3. Give the account any name you choose, then select "Waiver" from the Account Type drop-down menu and save.
  4. The Waiver account will now appear in the drop-down list of available payment methods whenever you file:


Monday, July 3, 2017

Two hiccups in the rollout of July 1 changes

This morning, we learned of two issues with changes that took effect on July 1:

Two fees displayed:


Due to a limitation in the clerk's portion of the system, in some counties both the old and new amounts will be shown for the sheriff's service fee for a few days. This will go away as soon as all filings submitted before 7/1 are processed, so probably within a week.

When you are filing, you should always select the new (higher) amount for the sheriff's service fee.

Fees displayed incorrectly: 

[This problem has been corrected, you can safely ignore the information below, but we have kept the information because it sometimes helps to know that a problem existed even after it is gone.]

For some counties, the sheriff's service fee is displayed as $29 rather than $28 in the area where you select sheriff's service. Fortunately, you can safely ignore this, because when the final fees are calculated, the correct $28 fee is assessed and displayed just before you hit the "submit" button.

This is a problem with tables that will need to be corrected by the folks at the State, so we have made them aware of the problem and expect that they will fix it later today. Unfortunately, we can't fix this on our end, so we'll have to wait for their response.


Tuesday, June 27, 2017

Important changes to court fees and processes starting on July 1.


On July 1, several important changes to court filing processes and fees will occur that you will need to be aware of:


In e-filing counties:


Sheriff's Civil Process Fees must be paid through the e-filing system. Previously, some counties required that you pay the sheriff directly. What this means to you is that when you are filing a document that you want the Sheriff to serve (usually the summons) you will click on "Sheriff's Service" in the "Optional Services" area. To make it easy for the Sheriff to know that you have paid the fee, we suggest that when you give the papers to be served to the Sheriff you also provide a copy of the "Notice of Electronic Filing" that shows the fee you paid. Click here for a post that describes in detail how to do this. [Update: on 7/11, we learned that you should also include the Notice of Acceptance. Details here.]

You will no longer have to pay the fee for service via certified mail to additional defendants or garnishee defendants. This is because you are responsible for completing service via certified mail now, and should not have to pay the clerk for a service no longer provided. Note that in counties that are not e-filing, the clerk still provides this service, and the fees for additional defendants remain in place.


In all counties:

Sheriff's service fees are increasing to $28. This fee may be collected once for pre-judgment and once for post-judgment. The single payment of the fee in both situations covers all attempts to serve.

Most case filing fees will increase moderately due to the collective effect of eight changes in individual court cost fees beginning on July 1:
  • As noted above, in e-filing counties, the extra defendant fees will no longer be collected. In all other counties, a $10 fee will be added for any additional defendants named in the initial filing and any garnishee defendants after the first three.
  • The automated record-keeping fee has increased from $19 to $20. (It was previously scheduled to decrease to $5 in 2017, so this is actually a $15 increase over the previous plan.)
  • The DNA sample processing fee has increased from $2 to $3.
  • Highway worksite zone fees are variable and can be either $0.50 cents or $25.50 depending on the nature of the offense.
  • Courts that adopt a local rule imposing late payment fees may add a $25 fee to fines and fees for any criminal case not paid on the due date.
  • The $50 mortgage foreclosure counseling and education fee on MF cases goes away.
  • Counties that have adopted an approved plan may charge a $20 Alternative Dispute Resolution fee for separation, paternity, and marriage dissolution cases
  • A judge may add alcohol and drug services program fees and/or alcohol and drug countermeasure fees in any amount to any infraction/ordinance case.

Since these fees affect different filing types, the effect on total fees varies, but here's our attempt at a simple summary:
  • Most Civil cases (including MF) will have a total initial filing fee of $157. In some counties, the family law cases will have the $20 ADR fee added to this.
  • Probate cases increase slightly to $177.
  • Small Claims cases will have a total initial filing fee of $87 in e-filing counties, but the initial fee is $97 and may be increased due to additional defendants in other counties. [This section was corrected on July 6th.]
  • Juvenile cases will have court costs of $176 at a minimum but may increase depending on circumstances.
  • Infraction cases will have court costs of $135 at a minimum but may increase depending on circumstances.
  • Criminal cases will have court costs of $185 at a minimum but may increase depending on circumstances.
  • Child Restraint and Seatbelt violations are not affected by the changes in court costs, but they are subject to the $25 late fees in courts that adopt a local rule.
  • Deferral Program fees remain at $192.50 for traffic offenses and $192 for non-traffic.
  • Diversion Program fees increase to $274.50 for traffic offenses and $274 for non-traffic.

Did we miss anything important? Please use the comment area below to let us know!

Friday, June 23, 2017

New Predictable Recording Fees, Effective July 1st

Filing fees for Recording Documents in Indiana are changing. Beginning July 1st, 2017, Recorders Offices across Indiana will begin using a new fee schedule meant to make your filing fees simpler and more predictable.


Keep in mind that these fees will apply based on when the documents are received in the Recorder's Office. Another small change to the fee schedule raises the fee for oversized copies (largely for plats) to $5.00 per page.

Mortgages $55.00
including Subordinate Mortgages and re-recorded mortgages
Deeds and all other instruments $25.00
including re-recorded documents

Other recording fees to be aware of:
The flat filing fee allows up to one oversize page per document.
Each additional page over 8.5" x 14" $5.00
For Mechanic's Liens, your filing fee includes one mail out.
Each additional mail out $2.00
For multiple transaction documents (a/k/a blanket documents), your filing fee includes one cross reference.
Each additional cross reference $7.00

Copy Fees:
Copies 11" x 17" or smaller, per page $1.00
Copies larger than 11" x 17", per page $5.00
Certification of Document $5.00

UCC Filings have not changed, but those fees are:
UCC Filing, Continuation, Amendment, or Assignment
1 or 2 pages $9.00
3 or more pages $13.00
UCC-11 Information Request
single debtor name $10.00
each additional name $5.00

Also be aware that Marion County has an additional fund collected through the Recorder's Office for housing, and that will create a longer transition period in that county. The fees for Marion County beginning July 1st, and the anticipated final fees can be found here:

For additional information about these changes and other details of Senate Bill 505, the page for that and links to the full text are here:

Tuesday, June 20, 2017

New "e-filing" Tab replaces the menu under "my doxpop" tab. Don't get lost!


On Thursday, June 22nd we will be moving Doxpop's E-filing features to their own tab. We believe you will get used to this change quickly, but it may be disorienting for the first few hours, so here is what to expect.

The most important thing to remember is that you will no longer find the e-filing features under the "my doxpop" tab:



Within the e-filing tab, you'll find the menu options that were previously under the "my doxpop" tab available through large buttons along the left side:

In the top right corner, you will find the options for locating cases to file on. All of these searches will put you directly into the e-filing screen when you locate the case.

The top search tool is for situations where you have the exact case number, and is the method you must use to locate confidential cases or appeals. This tool uses few of Doxpop's advanced search features, so we don't charge you a search to locate a case using this method, but it is less user-friendly than other approaches. As you type the case number, the system will try to determine the location automatically. This works in most situations but in counties such as Tippecanoe where two case tracking systems are in use, you may need to specify "Quest" or "Odyssey":


Moving down the right side, the second search tool is for situations where you are searching for cases by party or attorney name. This search will not return confidential cases or appeals cases, but is an easy way to quickly locate cases where you just have a name. This search uses Doxpop's advanced search features, and thus "uses" one of your allotted searches. You must begin this search by specifying the court location:


Finally, the third search tool allows you to list all cases attached to a service contact in your firm. This method of locating cases does not use one of your searches:



As always, if you have questions or would like assistance with your firm administration and service contacts, please don't hesitate to give us a call!


Monday, May 29, 2017

Make sure that important email doesn't go in the spam can!


With the advent of e-filing, it has become especially important that your email from the court makes it through unfettered and in a timely fashion. Here are some tips on how to make that happen:

First, make sure you control the filtering. Some Internet Service Providers "helpfully" remove those messages that they deem to be spam before it even gets to your email client. You should view this practice with caution, because it means you aren't in direct control.

Second, recognize that there are several types of email to make sure you don't classify as spam:

  • Notice of Acceptance: Emails acknowledging receipt or acceptance of e-filing. These always come back to the filer only (not necessarily the attorney).
  • Notice of Service: These go to an attorney's public service contact, which may mean that administrative copies are being sent to an assistant as well as the attorney.
  • Notices of Orders & Judgments: These aren't really part of e-filing, but are equally important. This is how most counties now deliver documents signed by the judge to you. These always go to a single email address.
  • Doxpop Notifications: If you are a Doxpop subscriber, you may also have configured our service to send you notifications of changes in specific cases or more broadly, notification of any change to your hearing schedule.
Third, configure your email client to never flag emails as spam if they come from any of the known court domains. This is called "whitelisting." Below are the senders you should whitelist. We'll update this as new services or counties are added:

Here's the list of domains that you should always accept email from:
  • doxpop.com
  • tylerhost.net
  • tylertech.com
  • courts.in.gov

 And some specific addresses:

  • enotifications@courts.in.gov
  • notify@claycountyin.gov
  • notify@duboiscountyin.org
  • notify@jeffersoncounty.in.gov
  • notify@kcgov.com
  • notify@lagrangecounty.org
  • notify@wabashcounty.in.gov
  • notify@wellscounty.org
  • notify@whitleygov.com
  • notify@whitecountyindiana.us

Do you use Gmail? If so we can create the whitelist for you:

  1. Download this file: http://bit.do/GmailEfileWhitelist.
  2. Go to [Gear Icon]->[Settings]->[Filters and Blocked Addresses].
  3. Near the bottom of the page, just right of center, click on "Import Filters".
  4. Click on "Choose File".
  5. Browse to where you saved "doxpop_gmail_court_whitelist.xml" and select it.
  6. Click on "Open File"
  7. Scroll down to the bottom and click on "Create Filters"

Tuesday, May 23, 2017

E-Filing adoptions and how to pay the special fees.


There has been some confusion about how the various fees are paid when an adoption case is filed.

When you e-file a petition for adoption, the e-filing system will automatically assess the case filing fee. (Usually $156)

In addition, you will need to deliver to the clerk's office two checks made out to the Indiana State Department of Health:

  • A $20 check for the adoption history fee. (Sometimes called a medical history fee.)
  • A $50 check for the putative father registry fee.
The clerk's office in the county where you are filing will attach the checks to the portion of the paperwork that goes to the Health Department and submit the packet for processing.

The confusion is due to the fact that prior to e-filing, some clerks collected these fees along with the filing fees and then disbursed the money to the State agencies themselves. For consistency, it was decided to have the filer supply these fees with separate checks in all counties where e-filing has been implemented.

Thursday, May 18, 2017

Filename length for e-filing extended to 100 characters.

Good news!-

The folks operating the Indiana State E-filing Manager just increased the maximum length for filenames from 50 characters to 100 characters. That will make life easier for folks who use long filenames that include case numbers or party names to organize their PDF documents.

The 100 character limit includes the ".pdf" portion, so effectively you have 96 characters to work with.

Note that the "file" and the "description" are two different fields. More than 1000 characters are allowed in the description. The picture below shows the difference.


This change takes effect immediately.

Monday, May 8, 2017

Kosciusko begins e-filing, here's what you need to know about them.

Kosciusko County started e-filing last Friday (5/8/17), and Clerk Ann Torpy reports that so far everything is running smoothly. E-filing is voluntary for the next couple of months and will become mandatory on July 3rd. (We'll celebrate with fireworks the next day!)

If you are new to e-filing or want a refresher on the rules and process, Doxpop will be doing a training session at Noon on May 17th in Warsaw that qualifies for 1.5 hours of CLE credit for attorneys. If you'd like to attend that session (no cost), contact Kosciusko Co. Bar Association President Robert Bishop to RSVP. (574-372-2421 or rbishop@kcgov.com)

As always, remember that if you already have a doxpop account, you can begin e-filing through our system at no additional cost, and without having to learn a new system. Just give us a call at 866-369-7671 to get started.

Here are a couple of details to help you get started e-filing in Kosciusko:

1) For Sheriff's Service of civil process, pay for the service through the e-filing system when you file the summons, then deliver 3 copies of the documents to the Sheriff's Department. If you are unfamiliar with this method of paying for service, please refer to our earlier blog post for Vanderburgh that explains how to pay for service through the e-filing system and provide proof of payment to the Sheriff. The process is essentially identical for Kosciusko.

2) Orders and Judgments will be sent to you using the county's e-notice system. Since they don't use the Odyssey system, the e-mail address they send these notices to is controlled locally. That means it's worth calling the clerk's office to make sure they have the correct email address for you. Their phone number is (574) 372-2331, and they are very friendly people to work with.

When you receive judgments & orders, they will come from notify@kcgov.com. Make sure your email client doesn't put anything from that address in the spam can!

The information above has been added to our general survey of counties found here (for Sheriff's service) and here (for judgment & orders.)

Friday, May 5, 2017

Doxpop lets you order minute entries both ways.


Last week, we responded to numerous suggestions to reverse the chronological order of minute entries in case details, so the most recent events would be easy to find at the top of the list.

Then we heard from a small but important group of people who really liked it the old way.

In the long run, we plan to make the order of minute entries something that each user can set in their personal preferences, but that's part of a project that won't happen until late summer, and in the meantime, we want to serve both groups of people as well as we can manage.

So the short-term solution is that minute entries will continue to be in reverse chronological order on the "Case Details" screen, but anyone who needs chronological ordering can get it using the "CCS" view. There are two ways to get to that view:

You can either go to it directly from your search results...

...Or you can switch to the CCS view from within case details:




Friday, April 28, 2017

CCS (minute entries) now displayed in reverse chronological order.

Last night we made a little tweak to the court record system that is simple, but will make your life easier by saving you a couple of seconds on each case you look at.

Minute entries for cases are now listed in reverse chronological order, so you will see the most recent entry at the top, and oldest at the bottom.

For attorneys, this means what's happening now is the first thing you see.

For researchers, this means the judgment information you seek should be near the top instead of requiring you to scroll to the bottom.

No solution is perfect for everyone, so many of you will still need to navigate quickly through the entries. When you do this, remember that all web browsers have nice shortcuts you can use to quickly move to the desired entry:

  • The [Home] key (above the arrows on most keyboards) will position you at the top of the page.  On mini-keyboards, [fn]-[up-arrow] is used instead.
  • The [End] key (above the arrows on most keyboards) will position you at the bottom of the page.  On mini-keyboards, [fn]-[down-arrow] is used.
  • The [PgUp] and [PgDn] keys (above the arrows on most keyboards) will scroll up or down one screenful at a time.
  • To quickly find entries containing a particular word, press [Ctrl]-[F] and then start typing the word. You will be positioned on the first occurrence and all occurrences will be highlighted.

Wednesday, April 19, 2017

"Super Search" comes to the Recorder/Register tabs.


For just a little over a month now, "Super Search" has been available to folks searching under the Court Record and Tax Warrant tabs. On Monday (4/24), we are adding Super Search to the tools available in the Recorded Document & Register of Deeds tab.

For people who are used to using the traditional search, it is important to know that you can turn the super search on or off using the check box. Your search setting is "sticky", meaning it stays on whichever type of search you selected until you change the setting. 

If you have several rush orders to do today and don't want to learn a new search tool, just leave the box un-checked and get on with your day. However, if you've got a few free minutes, give it a try. Super Search can make your job a lot easier once you get used to it.

For complete details about how super search behaves, take a look at this blog post from February 28.

Coming Soon: Keep an eye out for an announcement about "Full Text Search" soon. This new feature will allow you to find documents by searching for keywords found in the document- even if they aren't part of the index!


Thursday, April 13, 2017

Change in e-filing subject lines: "Filing Submitted" becomes "Notice of electronic filing"

A few people have called us in confusion today, because the subject line for notification that a submitted filing was received has changed (again).

These emails now have a subject line beginning "Notice of electronic filing...", and in the upper right corner of the email, the big bold title says "Notice of Electronic Filing" as well.

Don't worry, it's the same thing as the emails that used to say "Filing Submitted".

This is the second time the subject line of these emails has changed, but we really like this change, because now the subject line matches up perfectly with the terminology used in trial rule 86(E), which says you should retain "each Notice of Electronic Filing".

We're sorry we didn't give you warning about this! The folks at the State forgot to tell us it was about to happen, so we were surprised as well. 😉


Vanderburgh service payments, and how to make sure the Sheriff knows you paid for service in any county.

How to pay the fee:
First, for those of you who have been frustrated when trying to pay Sheriff service fees in Vanderburgh, the problem has been solved. This was due to a minor configuration error in the State's system, and they just took care of it for us a couple of days ago. (Thanks!)

This means that when you file a summons in Vanderburgh County, at the bottom of the window where you upload your summons, you now have the option to add Sheriff's service:



How to prove to the Sheriff that you paid the fee.
This question has come up several times in Vanderburgh County, but this approach works for any county: When you submit an initial filing for a case, you will receive a "Notice of electronic filing" for each document. The first one of these you receive, (which is not necessarily the one for the summons) will show the fee details. Print that email, highlight the part that shows the Sheriff's fee, and attach it to the front of  three copies of the paperwork to be served, and send or hand-deliver it to the Sheriff's office.  [Update: on 7/11, we learned that you should also include the Notice of Acceptance. Details here.]


As always, please feel free to give us a call if you have any questions about this or any other aspect of e-filing. Call 866-369-7671 or email support@doxpop.com. We are here to help. 

Tuesday, April 11, 2017

Resources for E-Filers. Forms and Local Procedures


There are a couple of support requests that we receive regularly now that e-filing is well under way. The first is help with locating sample forms. The second is what the local rules and processes are when they vary from the basic rules outlined at the state level.

We'll list the resources we've found for both of these below. To find what you need quickly, user your browser's "search in page" function (usually Control-F) to search for a county or keyword for a document.

We'll update this post as we come across new resources, so bookmark it as a reference moving forward, and please let us know if there's a resource we should add.

Forms:

As a general rule, remember to never combine more than one document in a single PDF file. Many older forms combined several documents, and that makes it hard for the e-filing system to route them correctly.

Collections of forms:

Appearance:

Certificate of Issuance of Summons

Notice of Exclusion from Public Access

Return of Service of Summons 

(Note- Trial Rule 86(G)(2)(d)(i) allows you to direct the return receipt for certified or registered mail directly to the clerk, avoiding the need to file this form. However, if you should opt to have the receipt come to your office, this is a form you may use to identify the scanned receipt.)

Local Rules/Procedure






Thursday, April 6, 2017

Searching by Government Lot now available in Michigan

Our searchers in Iosco County, Michigan have been using a field as part of their title research called Government Lot that designates a legal description as being waterfront property. When the Register of Deeds switched to CSI and Doxpop for their county, the field was entirely new to our systems.

We're happy to have this field available now, both as a searchable field and as part of the legal description we display to make sorting parcels of land easier for those users.








Thank you to all of our new partners for your patience in getting this added, and please let us know what else we can do to make your research process work more efficiently!

Thursday, March 30, 2017

Doxpop's transition to the new Tax Warrant service is complete.

If you are not already using the "tax warrant" tab for all of your tax warrant research, it is time to make the switch. At 5:30 AM on Friday, 3/31/17, we will be turning off access to tax warrants through the "court cases" tab. From about 5:30 AM to 5:45 AM the site will be down while we install an update that includes this change.

On February 9th, Doxpop introduced a new tab that our subscribers can use to search for Tax Warrants across the entire state with a single search. Prior to our investment in this new service, we were only able to provide tax warrants in 23 out of the 92 counties, so this service increases our geographical coverage to roughly 4 times that of the previous service.

During the introduction of this service, we continued to provide access to the tax warrants that were available through our old court records service while we gathered feedback on the new tax warrant tab. The main feedback we got was that although most of those who tried the new "Super Search" method of searching for tax warrants loved it, those who had built their search procedures around our traditional searching tools hated it.

In response to this feedback, on February 28th we added the ability to search the statewide tax warrant database using either the Super Search or our traditional search tools. We have now had this service running in parallel with the old service for a month with both search options enabled, and our users are reporting consistent and accurate results.

That means it is time to turn off the old service and ask you all to begin using the new "tax warrants" for your searching these records. From this point forward, tax warrants will not be commingled with court records, and you will only be able to find them through the "tax warrant" tab.

The folks who are accessing tax warrants through the court api service will continue to have access to the tax warrants from the original smaller group of counties through the api because we don't yet provide an api for tax warrants.


Monday, March 27, 2017

Change in Monroe County Sheriff Service fees

The Monroe County Clerk's Office would prefer that sheriff fees for service be paid directly to the sheriff. They are still accepting these fees in their office when necessary, but would like to no longer need to accept them over the coming weeks.

Please begin to submit your service fees to the sheriff, even though the option to pay this through E-Filing may remain for a short while.

Thank you!

Thursday, March 23, 2017

Boone County added to Doxpop Courts, Tippecanoe Live on E-Filing, with a twist...

Doxpop has just added the Boone County Trial Courts to our database of current court records. Court case Information is available for Boone County Circuit Court, Superior Courts 1 & 2 from January 1994 forward and Zionsville Town Court for September 2013 forward. All Doxpop services are now available for these courts. This includes services like having your hearing calendar delivered directly to your mobile device or office calendaring system and setting alerts on cases.

Also in recent news, Hancock, Tippecanoe and Wabash County Courts have all commenced e-filing. We welcome them to the group of courts that Doxpop provides E-Filing services for!

Tippecanoe has an interesting twist that you should be aware of. They are the first county to implement the E-Filing system using the "Quest" CMS, which many counties use to manage their juvenile cases. 

That means three things for those using Doxpop to e-file in Tippecanoe:
  1. When filing a new juvenile case, in the "Location" selection, choose "Tippecanoe County (Quest)" from the drop-down menu. 
  2. When a new case that is anything other than juvenile, choose "Tippecanoe County (Odyssey)" from the drop-down menu.
  3. When looking up a confidential juvenile case to submit a subsequent filing, use the "Find E-Filable Cases" menu item under the "my doxpop" tab.


Let us know if you have any questions about how the separate Tippecanoe location entries function. If you are in one of the counties that recently started e-filing, give us a call lo learn how to begin e-filing through Doxpop and obtain training at no cost! 

Call 866-369-7671 or email support@doxpop.com.



Tuesday, March 14, 2017

Vanderburgh Sheriff fees to be paid through clerk's office until end of April.

A couple of weeks ago, we posted a note that the intended switch to paying Sheriff's Service fees directly to the Sheriff in Vanderburgh had been delayed. Today we learned that they will be accepting these fees only through the clerk's office at least through the end of April.

Why April? The clerk has wisely opted to make no changes until the close of the legislative session, because there is some hope that the legislature will clarify the rules for collecting this fee.

This information and a few other useful e-filing tips for folks from Vanderburgh can be found at the Evansville Bar Association website.

Wednesday, March 8, 2017

Muncie City Court Moves to Odyssey. Court record access through Doxpop continues without interruption.

Over the weekend of March 4th/5th, the Muncie City Court converted to the Odyssey case tracking system, thus moving their data storage and administration to Indianapolis. 

This move does not significantly affect Doxpop users because Doxpop buys access from the State Court Administration to a real-time feed of court data from the Odyssey system. Our customers' access to Muncie Court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be a short period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for each County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "Delaware County Details Page", you will find two entries for the Muncie Court court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these twice each day, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and the first week of April, after that, we'll be back to normal.
For some time, Doxpop has been maintaining a separate record of Yorktown court cases because there was an incomplete conversion on the court side when the Yorktown cases were moved to Muncie. If this latest conversion addressed that issue, we will remove the Yorktown records soon in order to avoid duplication. (That will be announced in this blog when it occurs.)

Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that the Court Administration add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that they not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell the State Court Administration of your needs so we can get the information back online.
As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

Monday, March 6, 2017

A couple of notes on Sheriff Service Fees: Vanderburgh and Criminal

We recently checked in with the Vanderburgh County Clerk's office and learned that although they had planned to have payments for civil process of service go directly to the Sheriff starting on March 1, that has been delayed.

Apologies to folks who saw our earlier post about this or attended training where I told you the cut-over date was March 1! I just updated the list in our earlier blog post about this to say "Any day now" because that's the best we can do at the moment. Until this change occurs, you must still pay the clerk, but by using a separate check, not by paying via the e-filing system.

Also, Attorney Richard Mann  alerted us on Friday that he was seeing the option to add Sheriff's service on some subsequent filings in criminal cases. Obviously, that's an error. We can't think of any situations where such service would be used in a criminal case.

Unfortunately, that particular error comes to us through a configuration file controlled by the court, so we've alerted the proper folks on the court end,  but until they investigate the problem and fix it up, all we can do is give you the heads-up and tell you not to choose that option. Consider yourself alerted. <grin>


Tuesday, February 28, 2017

Super Search. (It's like normal searching, but with a cape.)

There is a new checkbox next to the search button that says "Super Search". This is a powerful search option that we are making available for name searching on Court and Tax Warrant searches.

Before we get into how Super Search works, a word of assurance for the folks who don't want to learn something new today: You don't have to use Super Search. When the box isn't checked, our search will behave the way it always has in the past. As a logged-in user, simply check or uncheck the box to switch between Super Search and traditional search.*

Here's what Super Search will do for you:

Have you ever had trouble locating records with an unusual party name? 
For example:
  • "The unknown heirs of Jimmy Hoffa, assumed deceased"
  • "Dr. Charles Baker-Fielding the Third, Esquire"
  • "DBA John Smith"
Super Search makes it easy to find these records with three new features:

  • Names occurring anywhere in the party field are easily found. Just enter a list of names or words, and we'll search for party names that include all of the names or words you've typed in any position. No need to enter last name first, or put in a comma.
  • Nicknames are checked also. Because this search is primarily based on names, we have enhanced it to include variations on names. For instance, searching for Betty, Liza, or Beth will also return cases involving Elizabeth. If you don't want to check for nicknames, just put the name in "quotes" to look for an exact match.
  • You can search for words too. Looking for an a probate court case? You can include words like heirs, decedent, or estate and if those words appear in the party information, we'll use it to narrow down your search.
Note: Because wildcards don't play well with these nickname groups, we don't allow wildcards in the Super Search. But don't worry, you can uncheck the Super Search box and then wildcards will work using the traditional search.

Here are a few examples of how this works:
To find The unknown heirs of Jimmy Hoffa, assumed deceased, you could type James Hoffa, click on the "Super Search" check box, and hit the search button. Doxpop will then look for cases where both James and Hoffa occur anywhere within the party name field, and as an added bonus, we'll also look for JimJimmyJamie and any other common nickname or variant spelling for James. You can see exactly which similar words are included in your search by expanding the arrow in the search criteria area at the top of your search results.

Example of the search result details for "james hoffa"

If you want to narrow the search down because you're looking specifically for the deceased Jimmy Hoffa, you can also include the word deceased

The order doesn't matter, so you could start with a wide search and then keep appending names or words in any order to narrow down results. For instance,  you might search for hoffa and get too many results. Narrowing to hoffa james will reduce the number of results, but if that's still too much, you could go with hoffa james deceased to focus very narrowly. 

To find Dr. Charles Baker-Fielding the Third, Esquire, you can turn on Super Search and use any of the following word combinations in the search box:
  • charles baker fielding
  • charlie baker the third
  • chuck  fielding esquire
There are hundreds of different name/word combinations you could use to find this person, but the basic concept is to include all of the words or names you think will be in the party name in any order. The more words/names you add, the more it will narrow the result.

To find DBA john smith, you could just search for john smith. It no longer matters if there are extra words in in front of the name you are searching for, or if the official record is in First Name Last Name format instead of Last Name, First Name. Of course, there are quite a few john smiths out there, so it's now easy to just tack DBA onto your search to narrow the focus.

*This post was edited to clarify that users must be logged in to uncheck the super search option and turn it off. 

Monday, February 20, 2017

Name Searching in Tax Warrants


By default, our new tax warrant search is using a new name search system that behaves a little differently that you may expect. This change has many advantages, mainly that it now locates parties entered as part of an estate or other unusual situations.

What this means for you:

  • You no longer need to enter last name first, though it is still fine to do this. The new search will locate matching names no matter where they are in the party string. For example, "Pickett, Julie" and "Julie Pickett" will return the same results.
  • This also means that "Julie Pickett" will return results such as "The Heirs and Interested Parties in the Estate of Julie Pickett" or "Prisoner number 9876543 Julie Pickett" or even "AKA Julie Pickett" without additional searches on your part.
  • If you are used to entering partial names and a wildcard, this will be a change for you. Because the system is currently looking for alternate spellings and nicknames for your search, you'll need to go ahead and enter all the information you have about the name. For example, "Julie Pickett" and "Pickett, Ju%" are not the same.

Because of this change to the system, we have added some detail to allow you to see exactly what additional names and words were included in the search. If you are accustomed to seeing the search parameters at the top of the results page, you can expand this to see more detailed information:

In this example, we have looked for alternatives, nicknames, and various spellings of the derivations of "Julie"

Please contact us with any questions or concerns about name searching!

Thursday, February 9, 2017

NEW: Indiana Statewide Tax Warrants now available on Doxpop

We're excited to announce a new search that covers Tax Warrant data for the entire state of Indiana!

Over the last several months, we've been working to combine InCite data with other Tax Warrants available around the state, along with a number of search improvements that will make filtering through results much simpler and faster.

This addition to our services is already included in your subscription, as we believe strongly in continually adding value for our subscribers. As always, our support is free and ready to assist should you have questions or comments about the new service.

Regardless of your subscription level, searches may be used in any area of our system whether that be Court Cases, Recorded Documents, or Tax Warrants. This new service adds significant value for anyone preparing to issue credit, provide insurance, or verify a lien status.

Tax Warrants in the State of Indiana may be issued for individual income, sales tax, withholding or corporation liability. These liens are filed in the County Clerk's Office and also forwarded to the County Sheriff. For more information on how Tax Warrants are issued, the state website provides some guidance: Indiana Department of Revenue Stages of Collection. Additionally, they provide information on How to Resolve a Tax Warrant once it has been issued.

Note that the Tax Warrant information currently available through the court search will still be available for two weeks as we transition users to the more complete, state-wide Tax Warrant search. Look for a more detailed announcement about this coming up.


And now for a sneak peak at the service! You'll notice a new area of the site for searching Tax Warrants, along with a new data tab.


There are several advanced search options to allow searching by tax type, date, status, amount, name, address, county and more, in any combination. As always, once you have built a search that fits your needs, you can save that search and be alerted to updates on the results.

Our search results look a little different, with several new features.

Each column in your search results can be sorted, as well as moved. You can click on a column header and drag it to the left or right to group together the columns you find most important. Other new features include an additional filter that allows you to quickly locate items in the result set. As usual, you can save or set email alerts on any warrant. To do this, click on the star or bell icons for the row for that warrant. Clicking on the Warrant Number will take you to the complete set of details for that warrant.

At the top of the details page, you'll notice a back arrow that will return you to the results page, as well as arrows to the left and right. These will walk you through each warrant in your result set, in case you don't want to click back and forth between the results and each warrant detail page.

Also at the top is an option to view the information in the AR-WAR format that you may be more used to.

Please explore these features and let us know what you think! If you have any questions about the service or need help, please contact our support team at 866-369-7671 or support@doxpop.com.


Wednesday, February 8, 2017

Why can't I e-file on juvenile cases in every county?

There has been some confusion among folks who are trying to e-file on juvenile cases in Allen, Marion, Madison and Johnson counties.

These counties track their juvenile cases on the Quest case management system. Although Quest is in the process of getting e-filing working on their system, they have not yet completed the certification process with the state.

For these four counties e-filing on juvenile cases (JC, JD, JM, JP, JS, JT) is not always available and, of course if the cases are not available, e-filing is not mandatory.

To make things a bit more interesting, it appears that in Marion some JP cases are not on the Quest system, So there, your best bet is to try to locate the case through the e-filing system and if you can't find it, contact the court for advice.

Presumably Quest will complete their certification process soon. When that occurs, we'll post a second article here to let you know.

It took a  while to find a resource for this on the State's web site, but here's where we found the information...



<  Look for the counties marked with the brown information graphic in this document:

 http://www.in.gov/judiciary/files/efiling-implementation-schedule.pdf



Sunday, January 22, 2017

Marshall County Courts Move to Odyssey. Court record access through Doxpop continues without interruption.

Over the weekend of January 21st/22nd, the Marshall County Courts converted to the Odyssey case tracking system, thus moving their data storage and administration to Indianapolis. 

This move does not significantly affect Doxpop users because Doxpop buys access from the State Court Administration to a real-time feed of court data from the Odyssey system. Our customers' access to court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be a short period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for each County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these twice each day, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and the first week of February, after that, we'll be back to normal.
Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that the Court Administration add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that they not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell the State Court Administration of your needs so we can get the information back online.

Additionally, Tax Warrants have been moved out of the court case management system as a part of this transition. Doxpop intends to release a new service next month that allows complete statewide searching of tax warrants for all counties. In the interim, you can obtain this information at the clerk's office.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

Tuesday, January 17, 2017

Washington County joins e-filing

Voluntary e-filing begins today in Washington County. In a couple of months, it will become mandatory for subsequent filings.

In preparation, Doxpop visited Salem last week to present a CLE training session for the Washington County Bar Association. Special thanks to Doug Leatherbury for arranging the training session, and Mama Rosa's for hosting us and providing a great buffet!



After the training session, we went over to the courthouse to visit Sarah Milligan, the newly elected Washington County Clerk. Sarah took office on January 1 with completely new office staff, who are all doing a great job at quickly coming up to speed on how to run the Clerk's office. Her willingness to take on the implementation of e-filing during her third week in office is impressive! Please join us in thanking her and the staff for their hard work and efforts to improve the office.


Friday, January 6, 2017

Proposed changes to Marion County rules related to e-filing. (Probate & Fax Filing)

Marion County has posted two proposed local rule changes, one of which may take effect today. The complete list of local rules and proposed changes may be found here.


The most urgent change eliminates fax filing in Marion Superior and Circuit Courts. This may result in eliminating fax as an alternative to e-filing. You can download that rule proposal here. The proposal specifies that the change takes effect today, 1/6/17.


The second change aligns the local rules for probate with the e-filing environment. In particular, the change:
  • Eliminates the requirement to file the original will, instead specifying electronic filing of the will along with an affidavit attesting that the electronic document is a scan of the original. The form for this is appended to the amendment proposal (linked below).
  • Removes the requirement that most personal representative and guardians must appear in court.
This proposed change is to take effect a week from today, 1/13/17. Download the proposed order changing probate rules here.



Tuesday, January 3, 2017

Court & E-Filing changes for 2017

A few changes to court rules and information that everyone should be aware of as we enter 2017:


1) E-Filing is now required for case initiation in Hamilton County.

Here's a refresher on how to do this in Doxpop:


Remember that when initiating a case via e-filing, you are responsible for registered mail and delivering documents to the sheriff for service. In Hamilton County, you pay the sheriff directly for service. Most Sheriff's offices require three copies.

2) Subsequent filing on civil cases only is now mandatory in Wells County.

E-filing on criminal cases is still available but optional for Wells while they work out a few kinks in the system.

3) Four new case types have been added and one has been retired.
  • DR has been retired. Cases filed prior to 2017 will retain this designation, but it won't be used going forward.
  • DN is the new designation for Domestic Relation (Divorce) cases not involving children.
  • DC is the new designation for Domestic Relation (Divorce) cases involving children.
  • TS is the new designation for an application for judgment in a tax sale.
  • TP is the new designation for a verified petition to issue a tax deed.
The domestic relations types are fairly self-explanatory. The new tax sale designations are particularly helpful for abstractors and folks dealing in real estate. These used to be buried in miscellaneous civil, making them hard to search for. The new types will make life much easier for researchers looking for liens or tax deeds on real property.

4) There are no big changes to the e-filing rules. 

This isn't really a change, but it is notable that nothing in Trial Rule 86 changed. That was unexpected after the many changes we saw in 2015. This is a great sign that Indiana's system is past many of its growing pains!

5) Next up for e-filing: Washington County on 1/16, and Allen & Posey Counties on 2/16.

Give us a call if you need help preparing to e-file in these counties!

Click here to see the entire list of rule changes that took effect during 2016 or on 1/1/2017 on the State Court's web site.