Doxpop - Tools for Attorneys and Public Information Researchers: March 2018

Tuesday, March 27, 2018

IN Supremes post proposed rule changes, some affecting technology.

The Indiana Supreme Court has just posted a batch of seven proposed rule changes. Doxpop is taking note of them because four of them touch on technology or document formatting issues and may affect the e-filers we work with. At first glance, this all makes sense to us. We thought you'd be interested as well:

The first proposed change requires that an email address and cell phone number be provided when an attorney or a pro se litigant files an appearance in a case. Note that the Court is piloting a text notification program in several counties. Presumably this rule anticipates more widespread use of that system if the pilot goes well.

Another proposed change  applies similar rules about email and cell numbers to the commencement of a small claim.

A proposal for changes to the appellate rules cleans up some stray terminology left over from the transition to e-filing, specifies how to provide exhibits on electronic media to the court, and adds a couple of non-technical rules about appendices.

Another proposed appellate rule change specifies some formatting rules:

  • Courier is removed from the list of allowed fonts for briefs/petitions and Calisto MT is added.
  • Line spacing on transcripts goes from double-spaced to 25 points in height.
In addition, language implying that malware scanning is done by the Clerk has been removed. (It is still done as an automated process, so this appears to be just for clarity.)

In addition to the proposals noted above that we're tracking as a technology firm, there are three other proposals that don't affect our work significantly, but will certainly be of interest to attorneys. You can find those three here:

Thursday, March 22, 2018

Public service contacts are now available in your service contact tools!

We've made your public service contact information more visible to account administrators. 

You will now find that we display the public service contact information (red box) for each attorney in your firm (blue box) on the e-file account administration page. Remember this is the service contact that e-file users outside of your firm may attach to a case in order to serve one of your attorneys if they find that the attorney is not already listed as a service contact for a particular case.

Where does this information come from?
We query the e-file public service contact list using the Bar ID of each of the attorneys registered on your account (blue box) and display the public service contact information for each of them (red box).

What if something listed here is wrong?
Since the public service contact list is based on the Roll of Attorneys information, you will need to correct that via the Roll of Attorneys. We've made that a little easier by providing a link to the Roll of Attorneys site within the Public Service Contacts box.

You can now attach/detach/replace public service contacts using Doxpop's batch attachment tools.

Navigate to these tools by clicking the [Additional Tools] button under Service Contacts.

Attaching a public service contact to all of an attorney's cases:

1) Enter the Bar ID for the attorney you want to find cases for. (blue box)
2) If that bar ID matches a registered attorney on your firm, we will place the attorney's public service contact along with your firm's private service contacts in the Service Contact drop-down (red box). Public contacts are noted by the globe symbol to the left. The private contacts, created within the firm account, have no symbol.
3) If you only want this to affect cases of a specific status, choose that status. (green box)
4) Click [Attach]. The process will run and you will receive a summary email showing which cases were affected. (This process may take a while, but you can leave this screen and do other work while you wait for the summary to arrive.)

Using the detach and replace features with public service contacts:

First, in either section, you will want to find the public service contact you want to work with. Do this by selecting "Find a Public Service Contact" in the Service contact drop-down.
A window will open allowing you to search the public service contact list. Enter your search criteria and click [Search]. A list of matching results will show below. Click [Select] next to the contact you want to work with.
In the service contact drop-down you will see the public service contact and you can now run either the Detach or Replace process for it. This service contact will remain in those drop-down lists from this point forward.

It important to remember that you will only be able to detach or replace public service contacts on cases where someone within your firm originally attached them. If they were attached by someone from another firm you will not be able to detach them. Contact Doxpop Support for help in that case. 

If you are not already familiar with the changes made to public service contacts at the first of the year catch up here:
State Court is doing away with the public service contacts that each attorney sets up and maintains for themselves.

Haven't seen our batch attachment tools? Catch up here.
E-file Reminder: Make sure you control your service contact!

Wednesday, March 14, 2018

Randolph County just started e-filing, and we're here to help you work with them!

E-Filing is now available for the county courts in Randolph county. (No city courts yet.)

E-Filing will be mandatory for the county courts on May 14th.

Remember that if you've got a Doxpop account, you can begin e-filing through us at no additional cost, so give us a call at 866-369-7671 to learn how to get started with your Randolph cases and set up your service contact information so you won't miss any new filings by opposing parties.

If you are already using Doxpop to e-file, and have cases in Randolph, it is important to use our "batch attach" features to make sure your preferred service contact is attached to all of your existing cases in Randolph. If you need help with that process, give us a call for friendly help, or view this video:

Satisfaction/Expungement information missing for 55 Tax Warrants.

Due to a processing error, we were not displaying complete satisfaction information or expungement for a total of 55 tax warrants spread over the following counties:
  • Clay 
  • Clinton 
  • Daviess 
  • Decatur 
  • Howard 
  • Jefferson 
  • Kosciusko 
  • LaGrange 
  • Miami 
  • Noble 
  • Putnam 
  • Randolph 
  • Spencer 
  • Warrick 
  • Whitley 
Note that no warrants were missing, just information that might have led you to disregard the warrant. If this problem may have affected searches you did, and you’d like to receive a complete list of the affected warrants, please email us at We’ll send the complete list for your review.

The underlying problem that resulted in these omissions has been resolved. Sorry about any inconvenience this may have caused!