Doxpop - Tools for Attorneys and Public Information Researchers: February 2020

Friday, February 14, 2020

Here is what you need to know about the Odyssey downtime that affected e-filing on Thursday, Feb. 13th.

Update 4:20pm Feb 14th: The state has confirmed all connection issues between Odyssey and the E-file system have been fixed.

Original Post Below:

Beginning at roughly 10:45am on Thursday, February 13th, the Odyssey Case Management system began experiencing sporadic outages and issues, thus preventing the e-file system from being able to retrieve some cases. We have received confirmation of the issues from the Office of Judicial Administration that the issue extended through the end of the working day. At the time of this posting, it appears that the issue has been resolved overnight but we still await confirmation. 

If you are reading this and missed a deadline yesterday, please note that Trial Rule 86(N)(1), essentially provides for a one-day extension when a lengthy e-filing system outage prevents filers from meeting a deadline.

We expect that the Trial Courts will all be aware of the scope and timing of this outage via direct communication from Trial Court Technology. However, if the court you are working with requires a statement from Doxpop to attach as an exhibit to the motion described in TR 86(N)(1)(d), please let us know and we'll be happy to supply documentation in support of your motion. (Simply attaching a screen print of this blog post may be sufficient.)

On the appellate side, take a look at Rule 68(M)(1)(d), which appears to be nearly identical to the Trial Court rule on this topic.

Monday, February 10, 2020

Decatur County Converts to Odyssey- Your Doxpop Access is Unaffected!

On February 9th, the Courts in Decatur County converted to the Odyssey case management system, this means their Case Management System is now administered by Indiana Trial Court Technology.

This move does not affect Doxpop users because Doxpop buys access to a real-time feed of court data from the Odyssey system from the Division of State Court Administration. Your access to Decatur County court information through Doxpop will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be a four-six week period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for Decatur County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these every hour, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and March 9th. After then, we'll be back to normal.
Tax warrants will not be affected at all by this transition.

Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that TCT add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that TCT not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell TCT differently so we can get the information back online.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

Wednesday, February 5, 2020

Congratulations to the Whitewater Valley Pro Bono Commission!

Doxpop is proud to be a part of the local community that supports the Whitewater Valley Pro Bono Commission. In 2019, Doxpop provided a challenge to our friends: Through the Doxpop Charitable Giving Fund, we would match all donations made during the Pro Bono Commission's year-end fund drive up to $7,500.

The Whitewater Valley Pro Bono Commission met and significantly exceeded that challenge by bringing in $14,305. Doxpop will add $7,500 to that amount, bringing the total for this fund drive to  $21,805.

Congratulations to Shane Eddington, the Attorney Administrator of WWVPBC, and its distinguished board members. Writing a check is gratifying, but being actively involved in directing this organization is the greater contribution. Thanks to all of you for making WWVPBC an organization we can trust and support without hesitation.

If you know one of the board members, please take a moment to thank them for their service to our community. They are:

John Maley, President,  Barnes and Thornburg
A.J. Sickmann, Vice-President, Boston, Bever, Klinge, Cross and Chidester
Donald Hawk, Treasurer, US Bank Trust Department 

Beth Bell of DeFur Voran
Bill Engle retired from Palladium Item
Ann Holzer of Meridian Services
Amy Jarecki of Indiana University 
D.Bruce Kehoe of Wilson, Kehoe, and Winningham LLC
Mark Maddox of Maddox, Hargett and Caruso, P.C.
Doug Masson of Hoffman, Luhman and Masson, P.C.
Craig C. Parker of Parker Law Office
Phil Quinn of 101.7 FM
Kevin Schiferl of Frost, Brown and Todd
Judge P. Thomas Snow, Senior Judge
Jennifer Struck of Unity Healthcare
Becky Studebaker of Genesis
Brian Swiger of Williams and Keckler
Jim Thompson of Lynch Thompson LLP
Nancy Wissel of Wissel Law Office