The State's New E-Filing System Release... Delayed Again.

First, we're sorry if the several delays created a false sense of urgency for anyone. It's not our intention to do that to you. This is a very big change, so we feel a duty to prepare E-Filers to make the transition to the new system smoothly. However, the deadline keeps changing at the State level, and we're starting to feel like the little boy that cried wolf...

If you're new to this, here is the background: The Indiana Courts are nearing completion of a project to replace their E-Filing Manager system. The folks doing the coding work for the new system initially predicted a release date in November 2025, then late December, and most recently, March.

In our most recent meeting with the State, they told us it definitely would not be March, but they're not ready to set a firm new expectation for the completion time. (Probably wise!) The only commitment was that we would get at least 30 days notice when the time comes.

Here's what this means for you:

If you are a filer who has used Doxpop for a while:

You can relax for a bit, and know that we're prepared to help you make this transition smoothy when it finally occurs. 

We promised you detailed instructions for moving your account information in both text and video form but those haven't been sent out yet. That's because with the additional time now available, the folks at INFile are making changes. We can't finalize our instructions for you until the underlying system is stable. But don't worry- the moment we're told that their work is done, we'll send those out. We're talking about roughly 20 minutes of work, so these won't be long.

If you are a filer who is new to Doxpop:

This is your chance to get comfortable with our system knowing that it won't change on you when the transition occurs. We're focused on stability. Don't hesitate to get in touch with our support team if you have any questions!

If you aren't using Doxpop yet:

Because this will be a big change for anyone using the State's system, you need to prepare. We think the best way to do that is to start using Doxpop now so you won't have to learn a new system in a very short time when the new system is released.

In order to make that decision easier for you, If you switch from any other EFSP, we'll set you up on Doxpop for free, provide training, and not charge you for anything until the month after the State Court completes their transition. There's no risk to taking action, but significant risk in putting it off. Give us a call at 765-965-7363 or email support@doxpop.com to get started.

 

Adams County Recorded Documents Available from 1836!

Congratulations to Tom Krueckeberg and the staff in Adams County on this historical achievement!

We are very excited to announce that the Adams County Recorder's Office has completed their goal of making all recorded documents available both in their computerized office system and on Doxpop. The online local land records go all the way back to their first recorded document in 1836, which is why this is a historical achievement in every sense.

A bit of land records trivia: Document number one in Adams County was recorded June 23rd, 1836. It was composed of the plats for the towns of Monmouth and Decatur. In 1836, the Recorder was Elias Dailey. 

The office of Recorder was established in the 1816 Indiana Constitution, which specified that "There shall be elected in each county a Recorder, who shall hold his office during the term of seven years, if he shall so long behave well". We have to wonder what Elias would have thought if he knew that 190 years after he recorded that first document, it would not only still be faithfully preserved by his descendants in office, but available to anyone in the world with a few seconds of effort.

Projects like this are valuable to providing the public with access to public records. Some of the many benefits to this project are improved accessibility, preserving historical documents, and helping researchers and land owners access a complete history of recorded documents without needing to visit the Recorder's Office. As always, these documents are available through Doxpop's Recorded Document tab. Additionally, you will find that our our Recorded Document Advanced Search tools help you locate the exact document you're looking for.

Please join us in congratulating Adams County and their Recorder's Office staff! This is a substantial achievement as every single recorded document is now available online. Recorder Tom Krueckeberg has certainly fulfilled the requirements of that old 1816 constitution by "behaving well"!

Our goal to make public records available at your fingertips is easier due to the hard work of Tom and his staff.

Blackford County Historical Indexes Available Dating Back to 1967!

 Thank you to Chris Landis and the staff of the Blackford County Recorder's office!

We are proud to announce that Blackford County and their Recorder, Chris Landis, have finished a scanning project that will provide access to even more Historical General Index Books! These indexes cover the years from 1967-1997 and are available on Doxpop here: https://www.doxpop.com/prod/in/recorder/ManualIndex/18180

It is always exciting to provide more access to public records. Having these original historical indexes scanned and available online will protect the original records while allowing our team to make them available for browsing online. To see all scanned indexes available through Doxpop, navigate to the "recorded document" tab, and choose any county from the "View Historical Indexes" box located below the recorded documents search box.

A major motivation for putting the old book indexes online is ensure everyone is able to utilize these historical indexes after hours and on the weekend. With these records always available, you will be able to look through them just as you would in the office.

To browse the scanned indexes, select the type of index you want to view, then select a year range or book label. You will find each book broken down by first letter of last name, which will open to the pages you'd like to view. When you find the Book & Page you'd like to view, you may enter that into the search area in the upper right corner of your viewing window. This will direct you to a search result for that record so that you can find the correct image for the document you need.

Again, we want to send thanks and appreciation to Recorder Chris Landis and Chief Deputy Kelli Schriver for all of their work on this project.

Fee Increase for Recorded Document Copies to Take Effect on March 1.

Beginning on March 1, 2026, Doxpop will begin charging the following fees for copies of Recorded Document images:

• At the free searching level: $2.10/page.
• At the 20 & 60 per month subscription search levels: $1.45/page.
• At all subscription levels above 60 searches/month: $1.13/page.

At all levels, we've added 10 cents per page that is being used to defray the costs of maintaining the index and image data feed from the counties to our system.

At the highest volume level, we've added an additional 3 cents that goes to Doxpop to defray the costs of transaction processing. The two lower volume levels already had the transaction fee built in when we set our original copy fee rates in 2008. (This will be the first copy fee increase in 18 years.)

Note that at all levels, we remit $1/page to the Recorder (Indiana) or Register of Deeds (Michigan), so the bulk of the money collected goes to County offices, where it is used primarily to preserve records.

The bottom line is that most of our users will see a 13% increase for page fees. This will be the first copy fee increase in 18 years.

Hancock County Indiana Land Records now available beginning 1968

Thank you to Marcia Moore and the staff at the Hancock County Recorder's office!

We have more exciting news coming from one of our Recorders' offices. In Hancock County, you are now able to view online indexes for all document types dating back to 1968! This is all thanks to the hard work of Recorder Marcia Moore, First Deputy Nicole Parcell, and the staff of the Hancock County Recorder's Office. 

As many of our users are aware, difficult projects like these are important to improving public access to records online. By providing these indexes, Hancock County has made it easier for property owners and title researchers to locate the information they need without making a trip to the county annex building. This information is available 24/7 on the Doxpop website. 

Please join us in thanking Marcia Moore and the entire Hancock County Recorder's Office. This is another great step towards making all public records available at your fingertips!

The delayed Indiana E-Filing transition: What to expect.

OK, so now that the E-Filing transition has been delayed, what's next? You'll find scheduling information and next steps to prepare below.

First, the new schedule. As before, the folks at the State are making no firm commitments. We believe that the change will likely occur in March. For now, we're guessing mid-March but preparing for March 1, just in case.

That means that although there's less stress involved in the schedule, it's time to start preparing again. Here are the main issues to prepare for:

1. The financial records of your past filing fees will not be moved to the new system. Doxpop has existing tools that allow you to download all of this historical financial information in a format you can import into a spreadsheet in case you need it later.
2. The new system includes a new method for registering E-Filers and setting up "firm" accounts. That means you'll need to set up a new account to E-File. Since this only needs to happen once during the transition, it's not a big deal, and in fact we're looking at it as an opportunity for some firms to get a fresh start with a structure that conforms to best practices. We hope there will be an opportunity to set these accounts up in advance, and are pushing for that approach.
3. The new system *might* be missing the service contact attachments for existing cases. (We haven't been told whether the State plans to transfer this information.) This is a bigger deal because of the requirement to serve opposing parties a copy of every pleading. If the information isn't brought forward to the new system, we're prepared with existing tools that allow you to automatically attach the service contact you designate to every case where you or the attorney you work for are the attorney of record. 

Here's how to prepare:

• We've been reaching out to every E-Filer via email and, in some cases, phone, to determine who your E-Filing account administrator is. If you got an email with a link to this blog post, you're the person we think is the account admin, so you're the person who needs to do the tasks outlined below:

1. Preserving financial information is something you can get started on right away, since it means downloading financial records for the last year. It makes sense to download all of your 2025 records now, and then at the close of each month, download the records for the month so when the transition occurs, you've already got most of the information you need, and only have to run a quick report for the last few weeks. Instructions for that process are in this blog post: https://blog.doxpop.com/2025/12/step-one-in-preparing-for-transition-to.html
2. We hope the State will open up registration for the new system a week or more before the transition. As soon as the new E-filing accounts can be set up, we'll be sending you the instructions for how to do that for your firm, and then standing by to help if you run into problems. In late February, we'll be asking you to preserve your firm's user and attorney information using the process outlined in this blog post: https://blog.doxpop.com/2025/12/step-two-in-preparing-for-transition-to.html. The records you preserve during this process will ensure you don't forget someone.
3. Re-attaching service contacts is an easy and automated process using our tools. We can't do this in advance, so on the day of the transition, you'll need to do this once for each attorney in your firm. It takes less than a minute per attorney to start the process, so it's important, but easy. This process uses an existing tool that is documented in in the first section of this training video: https://www.youtube.com/watch?v=l9wwiQlVHxM. You may want to review this video in advance so you are familiar with the process.

It is important to remember that nothing significant will change about the E-Filing process. After you've handled the brief transition tasks above, you're done, and your E-Filing work can continue using the same tools you've been using for the past few years. We're making every effort to keep that part of our system stable so most users won't even notice the change.

Another important change to the EFM transition timeline

This morning, we were notified that the State is planning to delay their transition to the new E-Filing system until Spring of 2026.

The official announcement from the State with more detail will occur tomorrow, but given that we know many of you have been working to adjust holiday plans to fit the "Late December" schedule, we felt that we should notify you directly as soon as possible.

So... Stay tuned for the "official" announcement tomorrow, and in the meantime, resume normal holiday planning!

Thank you all for your patience and forbearance! This has been a bit of a roller coaster ride in the last month and you've all dealt with it gracefully.

I also want to thank the folks at the State for making the wise decision to delay this release. It has surely been a disappointment for some of them, but the decision was correct in view of the remaining tasks. They put prudence before pride and we admire that.

Updates on timing of the Indiana E-Filing Transition. (Merry Christmas?!)

We'll preface this by saying that these are still tentative, but it's the best we can provide, as we're dependent on the folks at the State for this information. (Not casting blame... We believe the folks at the State are doing their best, and working hard to meet deadlines. We appreciate the efforts of the OCT development team, even as we groan about shifting timeframes. They are great to work with.)

So:

The optimistic schedule is that the transition will occur on Friday, December 19th with a brief filing hiatus in the morning to allow the clerks to clear out their pending envelopes, and go-live on the new system in the afternoon.

The worst-case (but becoming likely) schedule is that the transition will occur on Friday, December 26th with a brief filing hiatus in the morning to allow the clerks to clear out their pending envelopes, and go-live on the new system in the afternoon.

If your law firm won't be open on the 26th, that's not a problem. We'll be there for you on Monday, December 29th, through Wednesday, December 30th to help with the transition whenever you reopen after the Christmas holiday.

If your law firm will be open on December 26th, but you will be out, please get in touch with us so we can help out. If you've done all of the preparation in advance, we can work with someone else in the the firm to walk them through the process of firm setup.

We're all adjusting our own schedules here at Doxpop, and will let you know as soon as we have a real commitment on timing from the State.

Step one in preparing for the transition to Indiana's New EFM: Financial History

This is the first in a series of posts for Admins preparing for Indiana's transition to an EFM. All of these posts are long, but don't worry! They are long because we're going into extensive detail to make sure the instructions are easy to follow. The actual work is easy (This one will take most people about 10 minutes do the work, and a short wait for the report to be delivered via email.)

The second step can be found here:

https://blog.doxpop.com/2025/12/step-two-in-preparing-for-transition-to.html

We suggest doing downloading the last year's worth of financial information as soon as possible. Then, just before the transition occurs, download the rest. When you receive these files, you don't need to send them to us. These records are for you to have saved just in case you need them later.  And of course, if you run into any problems, we're here to help. Call us at 866-369-7671 or email support@doxpop.com.

The financial information takes a long time to retrieve and loads the server heavily, so we'll retrieve your information for the past year now, and then the day before the transition, run a final, small, report to retrieve the last couple of weeks. 

Some of you don't have to do this:

• If you already routinely retrieve and process your financial information every month, there's no need to duplicate that effort- We just want to make sure the people who don't regularly retrieve and keep these reports are retrieving at least a year's worth of transactions in case they are needed to identify an expense later.

• If you are with a government office that never does an initial filing, or an office that always uses a fee waiver, there's no need to do this. The financial information is only important to firms that pay initial court filing or civil process fees via credit card.

To retrieve the financial information, login and click on the "e-filing" tab. Then click on "Create a Financial Report":

In the "Date of Filing" line, choose "In the last 12 months" from the drop-down menu. Leave the "Location" and "Submitter" lines at the default values of "All". Then click on the green [Create Report] button.

You will receive a confirmation message that says "Your report is being created and will be emailed to you within the next hour."

When the report arrives, it will be attached to an email with the subject line "E-Filing financial report". The filename of the attachment will be "FinancialReport.csv". 

Files with the ".csv" filename extension can be loaded into spreadsheets like MS Excel or Google Sheets. Open this file in one of those programs to make sure all of your data was captured. (Usually, just double-clicking on the file will accomplish this.) After you've confirmed that all is well, make a backup of the file, and you're done with this step.

Note: Some larger firms may need to break this process up & retrieve smaller chunks of information to avoid having the server timeout. If you get an error message in your email indicating failure for this reason, please give us a call (866-369-7671) and we'll help!

Your basic preparation for financial information is now complete. The next step will be the day before the transition, when you'll run a second financial report to pick up the last couple of weeks.

Step two in preparing for the transition to Indiana's New EFM: Firm information

This is the second in a series of posts for Admins preparing for Indiana's transition to an EFM. All of these posts are long, but don't worry! They are long because we're going into extensive detail to make sure the instructions are easy to follow, but the work is easy (This one will take most people about 30 minutes)

The first step can be found here: 

https://blog.doxpop.com/2025/12/step-one-in-preparing-for-transition-to.html

We suggest doing both of these steps as soon as possible after December 2, 2025. And of course, if you run into any problems, we're here to help. Call us at 866-369-7671 or email support@doxpop.com.

To preserve the firm information, login and click on the "e-filing" tab. Then click on "E-Filing Account Administration"

On the account administration page, there will be five tabs labeled "Payment Accounts", "Service Contacts", "Public Service Contacts", "Users" and "Attorneys". 

Click on each tab in turn, and save the contents of each one by pressing [Ctrl]-[P] or choosing "Print" from your browser's menus and then for the print destination, choose "Save as PDF" or "Save to PDF. You may want to choose "Landscape" to make these easier to read later.

Your browser will suggest the same name for every file. We suggest that you name each file with the name of the tab you are capturing. When you're done, you should have five PDF files. Make a backup of them.

Note for the service contact tabs:

Many of you have set your contacts up with administrative copies being sent to assistants. 

If you want to preserve that information, click on the "Edit" button on the far left for each contact, and then "print" that information. (This will be a bit time-consuming.)

For many of you, this will be unnecessary, because really all you need is a checklist to make sure you don't miss a contact, but once you're adding it, you'll have no problem knowing who the cop(ies) go to, and may want to use the opportunity to clean these up.

Your basic preparation for firm information is now complete.