Doxpop - Tools for Attorneys and Public Information Researchers: August 2012

Wednesday, August 29, 2012

Elkhart moves to the Odyssey System - How this affects Doxpop users

Over Labor Day weekend, the county courts in Elkhart will be moving their data to JTAC's Odyssey System.

Although we're not fans of this move, it will not significantly affect Doxpop users because Doxpop now buys access to a real-time feed of court data from the Odyssey system. Our customers' access to Elkhart's court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition, because there will be a short period when both the old data and the new data are available. In particular:

  • If you use the personal calendar feature, you will see two colors for Elkhart County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, you may receive extra notifications during the transition period.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
Don't worry! this transition won't take long, and after a few days we'll be back to normal.

Wednesday, August 1, 2012

It's Done! Real-Time updates are now available for counties using the JTAC/Odyssey case management system.

Although Doxpop serves many people who are seeking historical information, our main focus is on helping our many users in the legal community know about changes to court cases within minutes of the time they occur.

With the recent completion of our real-time update system for counties using the Odyssey case managment system, Doxpop now provides information that is updated within 10 minutes or less for cases in nearly all of the 82 Indiana Counties that we provide access for.

The only remaining courts with slower update cycles are a few municipal courts and some case types in Allen County that are updated on a daily cycle.

What this means for you is that all of Doxpop's features designed for attorneys now work in all of our counties. For instance, you can:

  1. Have all of your hearings appear on your smartphone calendar, and automatically stay in sync via a continuous iCal feed.
  2. Set up notifications so you'll know right away when a new minute entry is added to a case you are following.
  3. Most importantly, you'll know that you always have access to current information.

The background on this exciting development is that for many years Doxpop has been providing real-time access to case information for the roughly 50 counties using the CSI case management system. We introduced this system in 2002 for Monroe County. Like Doxpop, CSI is based in Indiana, and it was great to work with other Hoosiers to provide cutting-edge technology for the legal community in our own state.

Then in 2007 a few counties started using the "Odyssey" case management system, which is run by the State Court's Judicial technology and Automation Commission (JTAC). When this occurred Doxpop immediately requested a data feed from the State. However, it was not until 2012 that JTAC was able to provide a data feed suitable for real-time updates. In the meantime, about 30 counties started using the Odyssey system.

Now Doxpop is able to combine real-time data feeds from these two largest case management systems along with data from several smaller vendors to provide our users with current information to cases in 82 Indiana counties.

This has been a lengthy and expensive process for Doxpop, but we think you'll agree that the value it adds for our users has been worth the effort.

If you have any questions about the great real-time notification features we've designed for attorneys and other legal professionals, give our support staff a call at 866-369-7671. They're always eager to help you get more value from the service we provide.