Doxpop - Tools for Attorneys and Public Information Researchers: February 2016

Sunday, February 7, 2016

Martin County Recorder joins the Doxpop Network!

Today Doxpop is welcoming the Martin County Recorder's Office!

We thank Rhonda Sanders, Martin County Recorder, for trusting Doxpop to provide online public access services for her office. Now it's our turn, and we plan to return the favor with excellent service to Rhonda and her constituents in Martin County. Here are the services Doxpop provides:

Community members can sign up using our "informed citizen" account level to obtain occasional access to recorded document information at no cost. At this service level, searching for documents and viewing them is free. A copy fee is charged if the user decides to download a document image for printing or later use.

Professional users who need more than occasional access may sign up for a paid subscription that provides more powerful searching tools and high volume access. Law offices, title firms and other businesses who interact with the Recorder's Office regularly will find that this service lowers their cost of doing business.

Access Martin County Recorded Documents at

Doxpop's Property Watch service is now also available to landowners in Martin County at no cost. The property watch service helps prevent real estate fraud by notifying landowners whenever a document is filed referencing their property. To sign up for this service for free, go to:

All Martin County documents filed on or after January 1, 2003 are available through Doxpop.

Rhonda Sanders has provided all of these services to her community at no cost to the taxpayers of Martin County. The new services are funded completely by the fees professional users pay for enhanced access services.

In addition to accessing Martin County Recorded documents, users of Doxpop may obtain recorded documents from Daviess and Dubois counties and public court case information for Martin County and all surrounding counties. In total, Doxpop users can now access Recorded Documents from 38 Indiana counties and Court Records from 88 counties.

Tuesday, February 2, 2016

Starke Circuit Court converts to Odyssey. Doxpop user's access unaffected.

Over the last weekend, the Starke County Circuit Court converted to the Odyssey case tracking system, thus moving their data storage and administration to Indianapolis. 

This move does not significantly affect Doxpop users because Doxpop buys access from the State Court Administration to a real-time feed of court data from the Odyssey system. Our customers' access to court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition, because there will be a short period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for each County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these twice each day, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and the second week of February, after that, we'll be back to normal.
Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that the Court Administration add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that they not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell the State Court Administration differently so we can get the information back online.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.