Doxpop - Tools for Attorneys and Public Information Researchers: November 2016

Monday, November 21, 2016

Not all case types can be E-Filed. Here are the exceptions.

This blog post was born of a D'oh! moment after a customer asked why she couldn't e-file on a PO (Protection Order) case and I blithely assured her that Doxpop has no problem with e-filing on confidential cases.

The problem is that although confidential cases aren't a problem for Doxpop, PO cases in particular are not included in the e-filing rollout yet for any counties. This probably has something to do with the conflict between Indiana rules, which make PO cases public, and a Federal rule which prohibits posting information on the Internet which might identify the plaintiff in a PO case.

In addition, e-filing is not available for any juvenile cases in Johnson Madison and Marion counties. This is probably due to the fact that the Quest case management system is not quite ready for e-filing yet, and these counties use Quest for their juvenile cases.

I'm not aware of any other exceptions, but please send email or post a comment if I'm wrong.

Click here to see the State Court Administration's official documentation on this question.

Wednesday, November 16, 2016

Wayne County Court Information will contain duplicates for a few days... Here's why:

Yesterday, (10/15) Wayne County had to do a restore of their court system using a backup created Sunday. This means information entered on their system after Sunday is missing on their end and will need to be entered manually.

Because Doxpop maintains a real-time mirror of the Wayne County system, we can act as a resource to them while they re-enter the information. However, that means that during their recovery process some information will show up twice- We'll have the data we preserved originally, and then the new entry made on their end.

There will not be any information missing, but it will look a little weird for a couple of days. When the restore is complete on the county end, we'll re-synchronize with their system to eliminate the duplicated information.

Acting as a resource to provide continuity during data recovery efforts is a service Doxpop can provide as a partner to the counties we work with, so although we're not enjoying watching our friends scramble to re-enter their information, we are happy to help. Please be patient with the folks at Wayne County over the next couple of days as they work to restore order!

The Recorder's office in Wayne County is not affected by this, and of course no other counties are affected. If you have any questions, give us a call!

Tuesday, November 15, 2016

Change to payment procedure for Sheriff's civil process in Shelby County

We just learned that Sheriff's civil process fees in Shelby County must now be paid directly to the Sheriff rather than via the e-filing system.

That means when you e-file a document that you want the Shelby County Sheriff to serve, you must supply the Sheriff with three copies of the document accompanied by the payment of $25. Attorney's offices may pay using a business checking account. Individuals must pay via cash, certified check, or money order. Personal checks are not an acceptable form of payment.

This new information has been added to our previous post containing a complete list of e-filing counties and their procedures for Sheriff's service:

Thursday, November 3, 2016

E-Filing will be required for NEW case filings in Hamilton County beginning in 2017

So far, when Counties have made E-Filing "mandatory", it has only been for subsequent filings, meaning any filing on a case that already exists. Attorneys have been allowed to initiate new cases by filing on paper.

Starting on January 1, 2017, attorneys will be required to complete initial filings electronically in Hamilton Circuit & Superior Courts in the following case types:

AD – Adoption
CB – Foreign Judgment
CC – Civil Collection
CT – Civil Tort
DC* – Domestic Relations with Children
DN* – Domestic Relations without Children
EM – Estate, Miscellaneous
ES – Estate, Supervised
EU – Estate, Unsupervised
GU – Guardianship
JP – Juvenile Paternity
MF – Mortgage Foreclosure
MH – Mental Health
MI – Miscellaneous Civil
PC – Post-Conviction Relief
PL – Civil Plenary
RS – Reciprocal Support
SC – Small Claim
TP* – Verified Petition for Issuance of a Tax Deed
TR – Trust
TS* – Application for Judgment in a Tax Sale
XP – Expungement
(*The DC, DN, TP and TS case types are new, and will be added on 1/1/17) 

Remember that when you e-file a new case, you are responsible for service. (The clerk will not longer handle certified mail or hand the document off to the Sheriff for you.) If you are unsure of the rules for initiating a case, give us a call, and we'll be happy to talk you through it over the phone or come do a training session at your office to get you up to speed.