Elkhart transition complete. All counties current.

It's done!

Doxpop has completed our work to shift the data feed for Elkhart County court data from the CSI Case Management System to the JTAC/Odyssey case management system. Thanks for your patience during this transition! All Odyssey Counties, including Elkhart are now up to date on Doxpop.

As a Doxpop user, you will see no changes in the way Elkhart's court information is presented on our system as a result of this transition, and all Doxpop services for Elkhart Courts will function in exactly the same manner.

Information temporarily out of date in counties using Odyssey

Doxpop is currently in the process of wrapping up the migration of Elkhart County court data on our system. However, the final step of this process is taking longer than expected. While this step is completing, our information for all counties where the Odyssey Case Management System is in use will be out of date.

During this day (Monday, 9/10), please carefully check the "Information current as of" date in the upper left hand corner of the details page when you are looking at the details for each case. For most counties, there is no problem, but if you are looking at a county using the JTAC/Odyssey system, the data may be old.

In addition, very recently scheduled hearing dates may not appear on court calendars during this update process.

We are currently applying updates, and are roughly halfway through the process. We expect that all counties will be current again as of tomorrow morning.

Apologies for this bump in the road! We had not anticipated this last step running past the weekend, and we will be changing our process to avoid this during the addition of other counties in the future.

Counties using the JTAC/Odyssey system and affected by this problem are:

•  Allen
•  Benton
•  Blackford
•  Carroll
•  Cass
•  Clark
•  De Kalb
•  Elkhart
•  Floyd
•  Greene
•  Hamilton
•  Harrison
•  Hendricks
•  Henry
•  Huntington
•  Jackson
•  Jasper
•  Jennings
•  La Porte
•  Madison
•  Marion
•  Monroe
•  Owen
•  Parke
•  Porter
•  Posey
•  Rush
•  Scott
•  Shelby
•  St. Joseph
•  Steuben
•  Tipton
•  Union
•  Warren
•  Washington

All other counties are unaffected.

Elkhart moves to the Odyssey System - How this affects Doxpop users

Over Labor Day weekend, the county courts in Elkhart will be moving their data to JTAC's Odyssey System.

Although we're not fans of this move, it will not significantly affect Doxpop users because Doxpop now buys access to a real-time feed of court data from the Odyssey system. Our customers' access to Elkhart's court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition, because there will be a short period when both the old data and the new data are available. In particular:

• If you use the personal calendar feature, you will see two colors for Elkhart County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
• When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
• If you use any of our "watch" services to keep an eye on cases or people of interest, you may receive extra notifications during the transition period.
• When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.

Don't worry! this transition won't take long, and after a few days we'll be back to normal.

It's Done! Real-Time updates are now available for counties using the JTAC/Odyssey case management system.

Although Doxpop serves many people who are seeking historical information, our main focus is on helping our many users in the legal community know about changes to court cases within minutes of the time they occur.

With the recent completion of our real-time update system for counties using the Odyssey case managment system, Doxpop now provides information that is updated within 10 minutes or less for cases in nearly all of the 82 Indiana Counties that we provide access for.

The only remaining courts with slower update cycles are a few municipal courts and some case types in Allen County that are updated on a daily cycle.


What this means for you is that all of Doxpop's features designed for attorneys now work in all of our counties. For instance, you can:

1. Have all of your hearings appear on your smartphone calendar, and automatically stay in sync via a continuous iCal feed.
2. Set up notifications so you'll know right away when a new minute entry is added to a case you are following.
3. Most importantly, you'll know that you always have access to current information.

The background on this exciting development is that for many years Doxpop has been providing real-time access to case information for the roughly 50 counties using the CSI case management system. We introduced this system in 2002 for Monroe County. Like Doxpop, CSI is based in Indiana, and it was great to work with other Hoosiers to provide cutting-edge technology for the legal community in our own state.

Then in 2007 a few counties started using the "Odyssey" case management system, which is run by the State Court's Judicial technology and Automation Commission (JTAC). When this occurred Doxpop immediately requested a data feed from the State. However, it was not until 2012 that JTAC was able to provide a data feed suitable for real-time updates. In the meantime, about 30 counties started using the Odyssey system.

Now Doxpop is able to combine real-time data feeds from these two largest case management systems along with data from several smaller vendors to provide our users with current information to cases in 82 Indiana counties.

This has been a lengthy and expensive process for Doxpop, but we think you'll agree that the value it adds for our users has been worth the effort.

If you have any questions about the great real-time notification features we've designed for attorneys and other legal professionals, give our support staff a call at 866-369-7671. They're always eager to help you get more value from the service we provide.

We're correcting a problem with Real-Time updates for JTAC/Odyssey Counties.

We've run into a problem with missing minute entries for some cases in the 30 JTAC/Odyssey counties.

The problem was easy to fix, but requires reloading the data so we're now a little more than a week behind schedule, but very close to having it done!

In the meantime, please be aware that although all cases are on the system for JTAC/Odyssey counties, and the vast majority are just fine, a few are missing their minute entries. The counties using the CSI, CourtView, and Keystone case management systems are unaffected by this problem.

Hang in there! We're almost done, and expect to wrap-up the addition of these counties to the real-time feed this weekend.

Real-time update process for Odyssey/JTAC counties underway- expect higher notification volumes for a few days.

Great news! We are currently applying the updates to bring the updates for Odyssey/JTAC courts current. When this process is complete, we'll be completely synched with the courts in these counties, and updates will be applied in "real-time" so that you are always seeing current information.

While we are "rolling forward" the updates from July 1, those of you who take advantage of our notifications service may receive an unusually high volume of notifications for changes to cases or the addition of new hearings on your calendar.

When the systems are completely synched up. the volume of notifications will settle down to the normal level. Although this initial additional volume may be a bit inconvenient, we decided that, on balance, it would be better to notify you of all changes in July as a way to "jump start" the notification services and help everyone become aware of this important change.

Good news, better news, and excellent news!

Good: Over the weekend, we posted our monthly update for counties using the Odyssey Case Management System run by the State's Judicial Technology and Automation Committee. Information for those courts is now current through July 1.

Better: Included in this update was LaPorte County, which has recently converted to the Odyssey system. We've been struggling to get good information from the older case management system in LaPorte for some time, so in this case, migrating to Odyssey was a positive move, and we can now provide you with cleaner and more complete data for LaPorte.

The most excellent news is that we are about one week away from being able to provide real-time updates for counties using the Odyssey system. For about half a year now, we've provided a monthly updates for these counties. That's not near the standard of service we set for the first 50 counties that partnered with Doxpop, but we figured it was still valuable information, so we've provided the monthly updates while working toward a better solution.

Next Monday, we expect to turn on real-time updates for the Odyssey counties, which means:

1. Every time you look at a case, you'll be viewing current information.
2. You can set an alert on a case, person, or custom search and receive immediate updates via eMail as changes occur.
3. You'll receive hearing schedule notifications in real-time.
4. You'll be able to view calendars for your cases or court calendars on-line.
5. You'll be able to set up an iCal feed to ensure that whenever the local court schedules a hearing for one of your cases, it immediately appears on your personal calendar- either on your desktop, or on your mobile device.

Two New Indiana County Recorders Join Doxpop!

Doxpop is happy to announce the addition of two Indiana County Recorders to our growing database of information partners.

Fountain County Recorder, Wanda Taylor, is pleased to announce two new services for providing access to Fountain County's Recorded documents through the web.

The index to documents filed in May 1994 or later and images of documents filed in January 2003 or later are now available on-line at http://www.doxpop.com. Basic information about the documents is available at no cost. Detailed information and document images are available as a fee-based service.

In addition, Fountain County now offers a free property watch service. Any person may sign up at http://watch.doxpop.com to set a watch on his or her property and name. Participants are notified via email any time a document is filed that references the watched property or name.

Morgan County Recorder, Pam Kivett, is also pleased to announce that Doxpop is now available for providing access to Morgan County Recorded documents. The index to documents in Morgan County begin in May 1994. Images of documents are also available beginning in May 2004. 

As always, these services are provided without any use of public funding (no use of tax money.) The access provided by these services is in addition to the public access already provided at the courthouse.

For additional information, contact Waynda Taylor at the Fountain County Recorder's Office, 765-793-2431, Pam Kivett at the Morgan County Recorder's Office, 765-342-1077, or Nick Fankhauser at Doxpop, LLC; 765-373-9245; nickf@doxpop.com

LaPorte in transition- Much improved data is on the way!

LaPorte County has just completed their transition from an older case management system to the "Odyssey" system. This means that very soon, we'll be able to provide more timely notifications and cleaner data for the courts in LaPorte County. Updates will be "real-time" instead of nightly, and minute entries will be more complete.

However... there will be an interruption as we kickstart the process, and if you're depending on Doxpop for timely information from LaPorte, you need to know the details. Here's the planned schedule:

• Late next week, we'll replace the existing LaPorte information with a complete "dump" of clean information extracted on July 1st, so information will be current as of July 1, but will not updated for a few days after that load.
• In the following week, we'll begin the "real time" updates, so LaPorte information will be both current and complete from that point forward.

After the real-time updates are going, notifications will become much more timely, minute entries will be complete, and the court calendar will  become a more useful tool. We are looking forward to knowing that our patient customers will at long last be able to receive a level of value in LaPorte that we've long been able to deliver for other counties.

The CCS is back, with our apologies.

A couple of weeks ago, we thought we were improving and simplifying our system by replacing the old CCS link with the printable version of the case details. Boy were we wrong! Apparently the less detailed and simpler view is valuable to many folks, so the CCS is back.

Thanks to everyone who quickly gave us feedback about this. We do our best to make the Doxpop system better with each release, but when an "improvement" really isn't, we're willing to respond quickly.

The CCS link is available on both the search results list and in the upper right corner of case detail pages.

Please keep the feedback coming, and know that we appreciate you.