Why can't I e-file on juvenile cases in every county?

There has been some confusion among folks who are trying to e-file on juvenile cases in Allen, Marion, Madison and Johnson counties.

These counties track their juvenile cases on the Quest case management system. Although Quest is in the process of getting e-filing working on their system, they have not yet completed the certification process with the state.

For these four counties e-filing on juvenile cases (JC, JD, JM, JP, JS, JT) is not always available and, of course if the cases are not available, e-filing is not mandatory.

To make things a bit more interesting, it appears that in Marion some JP cases are not on the Quest system, So there, your best bet is to try to locate the case through the e-filing system and if you can't find it, contact the court for advice.

Presumably Quest will complete their certification process soon. When that occurs, we'll post a second article here to let you know.

It took a  while to find a resource for this on the State's web site, but here's where we found the information...



<  Look for the counties marked with the brown information graphic in this document:

 http://www.in.gov/judiciary/files/efiling-implementation-schedule.pdf

New courts added to the data flowing from Odyssey

The November update to court data sent from the State's Odyssey case management system includes several new courts. However, most are for counties already on-line, and are provided to fill in the gaps because of the more complete coverage of civil case types detailed in our last blog post.

The additional courts added in existing counties are:

• Allen County Superior Court 2 (Current probate cases.)
• Allen County Superior Court 3 (Current probate cases.)
• Allen County Superior Court 9 (Current probate cases.)
• Madison County Court (Historical cases only- this court is no longer active.)

In addition, Tipton City Court has been added and is completely new to us this month. The Tipton City Court primarily handles citations with a few misdemeanor cases each week.

Welcome Sullivan County--And a few other county announcements

We have a few county announcements to share with you today.

First of all, we are very excited to announce the addition of the Sullivan County Recorder to the Doxpop database. Information on mortgages, deeds, liens, and other documents filed from July 2004 and forward can be now be researched on Doxpop. A very special thanks goes out to Sullivan Recorder Shelly Parris and her staff for making this effort possible.

We also have a few announcements regarding the removal of records of two Doxpop county providers.

Doxpop is removing Allen Criminal cases from our system due to Allen County's recent conversion to the Odyssey Case Management system. We have maintained this historical data without updates since February 2011 to ease the transition as Allen migrates to their new case management system. To access current criminal case information for Allen County, go to http://mycase.in.gov. Non-probate civil cases for Allen County continue to be available and regularly updated on Doxpop.

We also must announce the removal of records from the Madison County Recorder's office. Madison County is currently migrating to Fidlar's "Laredo" system. On October 1st, 2011 the transition will be complete, and all recorded documents for Madison County will be available through Laredo and cease to be available via Doxpop. On October 1st, Madison County's records will become available on a pay-as-you-go basis via Tapestry (http://tapestry.fidlar.com) for lower-volume users.

We have enjoyed our partnership with Allen and Madison counties and wish them nothing but the best in their future endeavors.

Stay tuned for more announcements as we continue to add more county information providers to our services!

Madison and Allen County Information Removed From Doxpop

Two counties and a municipal court that formerly worked with Doxpop have recently moved to the Odyssey system run by the Indiana State Judiciary rather than the local court system.

Because the State Court Administration has refused our request to provide regular access to public court information, we will be removing these courts from our system the week of January 31, 2011. They include the courts of Madison and Allen Counties and the Gas City municipal court.

If you would like to see these courts return to Doxpop, please let your state legislators know of the problems we are encountering in our mission to provide access to public information for professional users. Your voice is important.

Important Note: This county's data was restored to the Doxpop system in November, 2011. Read the details here: http://blog.doxpop.com/2011/11/long-odyssey-doxpops-4-year-quest-pays.html

Allen County Converts to New Case Management System

Important Note: This county's data was restored to the Doxpop system in November, 2011. Read the details here: http://blog.doxpop.com/2011/11/long-odyssey-doxpops-4-year-quest-pays.html

The courts of Allen County, Indiana, are in the midst of a major conversion from an electronic case management system that they have used for many years to a new one being distributed by the Indiana Supreme Court, and called Odyssey. This change is affecting the availability of Allen County cases on the Doxpop online access service.

With regard to criminal and citation cases:

1. New criminal and citation cases (infraction, ordinance violation, misdemeanor, and felony) filed in the Allen County courts will not be accessible on Doxpop.
2. Criminal and citation cases included in the Doxpop database before September 7, 2010 will continue to be available on Doxpop for approximately one week until the migration of those cases to the Odyssey system is complete.
3. Those cases mentioned in #2 will NOT receive any new entries or updates from the Allen County courts.
4. Eventually all historical cases will also be converted to the new case management system.
5. As soon as the conversion of all cases to the new system is complete, Doxpop will remove those cases from our database and they will no longer be accessible on Doxpop.
6. Allen County criminal and citation cases can be sought at the state web site for online access, http://mycase.in.gov.
7. Until we remove Allen County criminal and citation cases from Doxpop altogether, it might be wise for searchers to provide a double layer of security by searching both Doxpop and mycase.in.gov for case information to prevent something “slipping through the cracks”.

With regard to civil cases:

1. Doxpop continues to display all disposed and open civil cases for Allen County. We also continue to show all newly-filed cases and updates to existing cases, with updates occurring daily.
2. At some future point, Allen County will move these cases, also, to the Odyssey system. At that point Doxpop will cease to display them on line. We will provide clear notice about that next step in this conversion as soon as we know dates and details.


Additional Background and Explanation

Doxpop has enjoyed a very positive relationship with the Allen County courts and Clerk of Circuit Court for several years. Under the rules of the Indiana Supreme Court the local courts and clerk could elect to publish all criminal, civil, and citation cases on line via the Internet for remote access. The decision to provide this convenience service in partnership with Doxpop was the prerogative of the local officials, with the approval of the administrative division of the Indiana Supreme Court.

Court case information is sent to Doxpop through secure, automated, and regular updates from our partner courts. Doxpop retains an exact image of the case information sent to our servers by partner courts, an image that we never edit, abridge or change in any way.

Allen County has chosen to adopt and install a new case management system named Odyssey, which has been developed using public funds and is being distributed to Indiana courts by the Judicial Automation and Technology Committee (JTAC) of the Indiana Supreme Court. The Doxpop team has known for some time that Allen County was engaged in this process, although there has been prolonged uncertainty about when the actual transfer of case data to the new system would occur. Doxpop received notice of the effective date of the data transfer only when it was actually in process.

The Indiana Supreme Court takes the position that cases filed and maintained on the Odyssey system are no longer under the discretionary control of the local courts and clerk with regard to public access under the applicable Trial Rule 77(k) and Administrative Rule 9. Decisions about online publication of court case records now, consequently, are entirely within the purview of the Indiana Supreme Court.

Doxpop filed a request with the Court three years ago to receive records from the Odyssey system so that we could continue to provide advanced access, search, and management tools for our customers who use court records in Odyssey counties. The Court has not chosen yet to grant Doxpop access to the data.


Important Note: This county's data was restored to the Doxpop system in November, 2011. Read the details here: http://blog.doxpop.com/2011/11/long-odyssey-doxpops-4-year-quest-pays.html