Doxpop - Tools for Attorneys and Public Information Researchers

Monday, December 17, 2012

Welcome Putnam County Recorder!


The Putnam County Recorder is pleased to announce two new services for providing access to Putnam County's Recorded documents through the web. 

The index to documents filed in January 1992 or later and images of documents filed in January 1993 or later are now available on-line at http://www.doxpop.com. Basic information about the documents is available at no cost. Detailed information and documents images are available as a fee-based service. 

In addition, The Recorder's Office now offers a free property watch service to our community. Any person may sign up at http://watch.doxpop.com to set a watch on his or her property and name. Participants are notified via email any time a document is filed that references the watched property or name.  

Both of these services have been provided without any use of public funding (no use of tax money.) The access provided by these services is in addition to the public access already provided at the courthouse. 

For additional information, contact Opal Sutherlin at  the Recorder's Office, (765) 653-5613 or Nick Fankhauser at Doxpop, LLC; (765) 373-9245; nickf@doxpop.com.

 

Wednesday, December 12, 2012

Announcing the Whitewater Valley Pro Bono Commission Matching Grant

Doxpop, LLC supports the work of The Whitewater Valley Pro Bono Commission in Wayne County and is encouraging others to join them in supporting this worthy cause. The Pro Bono office provides low cost access to legal advice in non-criminal matters for those in our community who may not be able to afford to pay the full costs of hiring an attorney. The Pro Bono office is raising funds between now and December 31, 2012, and Doxpop is matching them, dollar for dollar, up to $1,000 per donor, maximum of $5,000. The local Pro Bono office lost funding due to reorganization at state level (nearest is now in Lawrenceburg), and this is an important need in our community. Contact the Whitewater Valley Pro Bono Commission to donate.

http://www.whitewatervalleyprobono.org/pleasedonate.html

Tuesday, December 4, 2012

Welcome Newton County Courts!

Katie Grant, Newton County Clerk, is pleased to announce two new services for the public:
 
People wishing to pay their fines for traffic citations or other infractions may go to http://payment.doxpop.com, find the infraction, and pay in a matter of minutes. The total payment, including the online transaction fee, is calculated and displayed prior to the completion of the transaction. The fines are sent to the clerk and the payer notified via email when the payment is accepted, usually within 10 minutes.
 
People wishing to access public court cases on-line may access the information at http://www.doxpop.com. This web site is designed primarily to serve attorneys and other professionals who use court information with fee-based services, but it also provides low-volume access to the general public at no cost. Doxpop currently provides on-line access to court information in 83 Indiana counties, and fine payment services for 25 Indiana counties.
 
Both of these services are provided by the clerk's office in cooperation with Doxpop without any use of public funding or tax money.

Grant County moves to Odyssey, but don't worry! -The information and features you're used to are still available on Doxpop

Grant County has recently made the switch to JTAC's Odyssey System for management of court cases. Over the next couple days, you may notice some oddities on Doxpop while this transition takes place. The most important thing to remember is that all Grant County court information is still available and current on Doxpop, along with current court information from 82 other Indiana Counties.

How does this  change affect Doxpop customers in Grant County?

In the long run, there will be no significant change. However during the next week, you may notice a few rough edges as we merge data:

  • When you use Doxpop's personal calendar feature, you will see two colors for Grant County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at Grant County's Details Page, you will find two entries for each court until the merge is complete.
  • If you use any of our email alert services, you may receive extra notifications during the transition period.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • The only lasting change in available information is the financial information. The Indiana Division of State Court Administration has informed us that the clerks using the Odyssey system prefer that financial information not be made public. The Clerks in the other 48 counties we serve have decided that this is useful information that the public should have access to, so we're puzzled that only Clerks using Odyssey have decided not to share this information. If you think financial transactions are an important part of the public record, please ask the clerks you work with to contact the Division about making it available through Doxpop.


How does Doxpop provide access to Odyssey Data?

During our last transition for an Odyssey county, one user commented that they thought Doxpop might be "stealing" Odyssey data from the State. Nothing could be further from the truth. Doxpop pays the Division of State Court Administration more than $13,000 per month for access to this "public" information. Doxpop then aggregates the information into our database to provide you with integrated access to 83 Indiana counties in a single, powerful research site. This is a lot of work for us, and because we receive no public funding, an expensive effort, but we think the results are worth it.


The Grant County transition will not take long and everything will be back to normal within a week.

If you have any questions regarding this transition, please call our toll free number at 866-369-7671.

Wednesday, October 31, 2012

The new Judicial Service Report is here, and it says Hoosiers are acting smarter.

I admit I'm a bit of a geek, but I pore over the statistics portion of The Judicial Service Report every year when it is released.

With the rare exception of adoptions, court cases are never filed because someone did something smart. So I think of the Judicial Service Report as a report card telling us how many folks in Indiana did something they regret last year.

The good news is that there continues to be an overall decrease in cases, continuing the downward trend since 2008, when the number of cases filed in Indiana peaked at just over 2 million. With 1,680,412 cases filed in 2011, that is a 16% decrease in the "bad decisions index" over a 4 year period.

Less is better when it comes to need for government, so this is also excellent news from a civic perspective. It means that there is apparently less need for a service that adds to the cost of living in Indiana.

Unfortunately, the decrease does not include "serious" criminal cases. Misdemeanors are down a bit, but felonies are up. That tells us that in the realm of very poor decisions, nothing has changed, And roughly the same number of  people are losing a chunk of their lives followed by becoming less employable due to criminal actions.

The most significant decreases have been in infractions (speeding tickets & such) and ordinance violations (parking ticket collections), with an 8% decrease since 2008.
This infraction number is significant and good for two reasons-
  • What seems to be less enforcement may be of concern from a public safety perspective, but the statistics on traffic safety indicate that we're safer on the road now than we were in 2008, so patrol officers must be doing a pretty good job of preventing the most unsafe situations, and they aren't tying up the courts and fining motorists to do it. This seems like a clear win for Hoosiers.
  • From a fiscal perspective, these are the "money making" cases. By that, I mean the defendant usually ends up paying more than $100 without using any public resources to fight the case, so these cases funnel money in the public coffers without any additional need of services rendered for the agencies that collect the fees. 100,000 fewer infractions represents a reduction of ten million dollars in fine and fee revenue. Although a few budget officers are upset, this also seems like a win for the typical citizen.
I have read reports that some people are crediting diversion programs for the decrease in infractions and misdemeanors, but that explanation doesn't work, because the statistics in this report represent cases filed. Diversion only occurs after filing has already occurred, and will show up later in a higher rate of dismissals.

Two very positive statistics are found in the civil section:
  • Mortgage foreclosures are down, with a 33% decrease over the 4 year period beginning in 2008, with the biggest drop of 27% occurring from 2010 to 2011. 
  • Civil Collections are down 30% and Small Claims are down 14% since 2008.
These may simply be a sign of less happening in the economy generally, but I take it as a positive sign that fewer people are being taken to court for their debt.

An "A" for this report card? I think so.




Wednesday, October 3, 2012

Parke County Recorder Joins Doxpop


The Parke County Recorder is pleased to announce two new services for providing access to Parke County's Recorded documents through the web. 

The index to documents filed in March 1996 or later and images of documents filed in December 2006 or later are now available on-line at http://www.doxpop.com. Basic information about the documents is available at no cost. Detailed information and documents images are available as a fee-based service. 

In addition, The Recorder's Office now offers a free property watch service to our community. Any person may sign up at http://watch.doxpop.com to set a watch on his or her property and name. Participants are notified via email any time a document is filed that references the watched property or name.  

Both of these services have been provided without any use of public funding (no use of tax money.) The access provided by these services is in addition to the public access already provided at the courthouse.

For additional information, contact Mary Jo Harkrider at  the Recorder's Office, 765-569-3419 or Nick Fankhauser at Doxpop, LLC; (765) 373-9245; nickf@doxpop.com.

Tuesday, September 11, 2012

Elkhart transition complete. All counties current.

It's done!

Doxpop has completed our work to shift the data feed for Elkhart County court data from the CSI Case Management System to the JTAC/Odyssey case management system. Thanks for your patience during this transition! All Odyssey Counties, including Elkhart are now up to date on Doxpop.

As a Doxpop user, you will see no changes in the way Elkhart's court information is presented on our system as a result of this transition, and all Doxpop services for Elkhart Courts will function in exactly the same manner.


Monday, September 10, 2012

Information temporarily out of date in counties using Odyssey


Doxpop is currently in the process of wrapping up the migration of Elkhart County court data on our system. However, the final step of this process is taking longer than expected. While this step is completing, our information for all counties where the Odyssey Case Management System is in use will be out of date.

During this day (Monday, 9/10), please carefully check the "Information current as of" date in the upper left hand corner of the details page when you are looking at the details for each case. For most counties, there is no problem, but if you are looking at a county using the JTAC/Odyssey system, the data may be old.

In addition, very recently scheduled hearing dates may not appear on court calendars during this update process.

We are currently applying updates, and are roughly halfway through the process. We expect that all counties will be current again as of tomorrow morning.

Apologies for this bump in the road! We had not anticipated this last step running past the weekend, and we will be changing our process to avoid this during the addition of other counties in the future.

Counties using the JTAC/Odyssey system and affected by this problem are:
  •  Allen
  •  Benton
  •  Blackford
  •  Carroll
  •  Cass
  •  Clark
  •  De Kalb
  •  Elkhart
  •  Floyd
  •  Greene
  •  Hamilton
  •  Harrison
  •  Hendricks
  •  Henry
  •  Huntington
  •  Jackson
  •  Jasper
  •  Jennings
  •  La Porte
  •  Madison
  •  Marion
  •  Monroe
  •  Owen
  •  Parke
  •  Porter
  •  Posey
  •  Rush
  •  Scott
  •  Shelby
  •  St. Joseph
  •  Steuben
  •  Tipton
  •  Union
  •  Warren
  •  Washington

All other counties are unaffected.


Wednesday, August 29, 2012

Elkhart moves to the Odyssey System - How this affects Doxpop users


Over Labor Day weekend, the county courts in Elkhart will be moving their data to JTAC's Odyssey System.

Although we're not fans of this move, it will not significantly affect Doxpop users because Doxpop now buys access to a real-time feed of court data from the Odyssey system. Our customers' access to Elkhart's court information will not be interrupted during this transition.

A few of the services we provide will look odd during the transition, because there will be a short period when both the old data and the new data are available. In particular:

  • If you use the personal calendar feature, you will see two colors for Elkhart County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, you may receive extra notifications during the transition period.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
Don't worry! this transition won't take long, and after a few days we'll be back to normal.

Wednesday, August 1, 2012

It's Done! Real-Time updates are now available for counties using the JTAC/Odyssey case management system.

Although Doxpop serves many people who are seeking historical information, our main focus is on helping our many users in the legal community know about changes to court cases within minutes of the time they occur.

With the recent completion of our real-time update system for counties using the Odyssey case managment system, Doxpop now provides information that is updated within 10 minutes or less for cases in nearly all of the 82 Indiana Counties that we provide access for.

The only remaining courts with slower update cycles are a few municipal courts and some case types in Allen County that are updated on a daily cycle.


What this means for you is that all of Doxpop's features designed for attorneys now work in all of our counties. For instance, you can:

  1. Have all of your hearings appear on your smartphone calendar, and automatically stay in sync via a continuous iCal feed.
  2. Set up notifications so you'll know right away when a new minute entry is added to a case you are following.
  3. Most importantly, you'll know that you always have access to current information.


The background on this exciting development is that for many years Doxpop has been providing real-time access to case information for the roughly 50 counties using the CSI case management system. We introduced this system in 2002 for Monroe County. Like Doxpop, CSI is based in Indiana, and it was great to work with other Hoosiers to provide cutting-edge technology for the legal community in our own state.

Then in 2007 a few counties started using the "Odyssey" case management system, which is run by the State Court's Judicial technology and Automation Commission (JTAC). When this occurred Doxpop immediately requested a data feed from the State. However, it was not until 2012 that JTAC was able to provide a data feed suitable for real-time updates. In the meantime, about 30 counties started using the Odyssey system.

Now Doxpop is able to combine real-time data feeds from these two largest case management systems along with data from several smaller vendors to provide our users with current information to cases in 82 Indiana counties.

This has been a lengthy and expensive process for Doxpop, but we think you'll agree that the value it adds for our users has been worth the effort.

If you have any questions about the great real-time notification features we've designed for attorneys and other legal professionals, give our support staff a call at 866-369-7671. They're always eager to help you get more value from the service we provide.