Welcome to the Decatur County Recorder!

Today we welcome Denise Ziegler and her fine staff from the Decatur County Recorder's office to the family of Recorders who have made their information available on-line without using any public funding.  Both the index and images for Recorded Documents filed after 1993 are available through this service.

In addition, the Doxpop Property Watch service is now available for Decatur County at no cost. This service allows landowners to set a "watch" for any documents filed referencing their property, thus providing an early warning and deterrent for fraudulent filings that might be the first steps for identity theft.

The Recorder's office joins the Decatur County Clerk in making public records available via Doxpop. Court records from Decatur County are available for cases filed after 1997 are available.

December court updates released for Odyssey counties, Welcome to the Rush County Recorder!

The December update to court data sent from the State's Odyssey case management system has been released. During this release cycle, we focused on releasing the information quickly rather than adding new enhancements. Throughout the remainder of this month, we'll be working on enhancements that will be released with the January update.

Also of note: Today we welcome the Rush County Recorder to the Doxpop network! Rush County is the 20th Indiana Recorder to make documents available on-line via Doxpop, with an index reaching back to August 1997 and images available for documents recorded beginning in December 1998.

Thanks to Sally Neidenthal and her staff for becoming our 20th Recorded Documents partner!

Welcome Rush County Recorder!

The Rush County Recorder is pleased to announce two new services for providing access to Rush County's Recorded documents through the web.

The index to documents filed in August 1997 or later and images of documents filed in December 1998 or later are now available on-line at http://www.doxpop.com. Basic information about the documents is available at no cost. Detailed information and documents images are available as a fee-based service.

In addition, The Recorder's Office now offers a free property watch service to our community. Any person may sign up at http://watch.doxpop.com to set a watch on his or her property and name. Participants are notified via email any time a document is filed that references the watched property or name.

Both of these services have been provided without any use of public funding (no use of tax money.) The access provided by these services is in addition to the public access already provided at the courthouse.

For additional information, contact Sally Niedenthal at the Recorder's Office, (765) 932-2388, or Nick Fankhauser at Doxpop, LLC; (765) 373-9245; nickf@doxpop.com.

New courts added to the data flowing from Odyssey

The November update to court data sent from the State's Odyssey case management system includes several new courts. However, most are for counties already on-line, and are provided to fill in the gaps because of the more complete coverage of civil case types detailed in our last blog post.

The additional courts added in existing counties are:

• Allen County Superior Court 2 (Current probate cases.)
• Allen County Superior Court 3 (Current probate cases.)
• Allen County Superior Court 9 (Current probate cases.)
• Madison County Court (Historical cases only- this court is no longer active.)

In addition, Tipton City Court has been added and is completely new to us this month. The Tipton City Court primarily handles citations with a few misdemeanor cases each week.

Updates and improvements to data in 35 counties.

On November 26th, Doxpop updated the court information for counties and municipalities using the State's Odyssey case management system, replacing information current on October 1st with information current on November 1st. (See this previous post for a list of affected counties.)

Doxpop has been working with programmers at the State to get more complete and current information for these counties. Although the process of getting better data is slower than expected, we're making progress and hope to release the December 1 update on a faster schedule and with even better information. In the meantime, you'll be happy to know that the recently posted information is significantly more complete.

Here are the improvements you'll find in the most recent release:

• Better address information. In the October release, City, State and  Zip Code information was missing from about 60% of the records. We are now confident that if the court has this information for a party, Doxpop has it also.
• Judge information. The Odyssey system associates judges with events rather than cases. This means that no judge is assigned at the case level, but with the November release, any minute for an event involving a judge will name the judge as the "Judicial Officer" at the end of that minute entry.
• Better party information. In the October release, only the plaintiff and defendant were shown for each case. Many other parties may be involved in other case roles, and with the November release, all parties are now shown.
• All public case types are now available. The October release was missing Family cases (DR & RS), Probate cases (EM, ES, EU, GU, TR and CBCW) and public Miscellaneous Criminal cases (MC.) The November update includes all of these case types, and we now believe that all public cases are fully represented in the Doxpop database for these counties. (Note that *some* miscellaneous criminal cases are individually excluded because they are designated as confidential by the courts, even though the case type is generally not excluded.)
• Additional Courts. In the coming days, we'll be announcing the addition of information for several new courts. Details on the new courts will be in our next blog post.

What New Courts Have Joined Doxpop?

Here is a list of all Courts that have joined the Doxpop network since adding Odyssey Court Case information:

• Alexandria City Court (Madison County)
• Allen County Criminal, Citation and Probate (Now current!)
• Benton County Courts
• Bicknell City Court (Knox County)
• Blackford County Courts
• Bunker Hill Town Court (Miami County)
• Carmel City Court (Hamilton County)
• Carroll County Courts
• Cass County Courts
• Clark County Courts
• DeKalb County Courts
• Floyd County Courts
• Gas City City Court (Grant County)
• Greene County Courts
• Greenwood City Court (Johnson County)
• Hamilton County Courts (Now current!)
• Harrison County Courts
• Hendricks County Courts
• Huntington County Courts
• Jasper County Courts
• Knox City Court (Starke County)
• Madison County Courts
• Marion County Infractions and Ordinance Violations only
• Marion County - Center Township
• Marion County - Franklin Township
• Marion County - Lawrence Township
• Marion County - Perry Township
• Marion County - Warren Township
• Marion County - Washington Township
• Marion County - Wayne Township
• Monroe County Courts
• New Haven City Court (Allen County)
• Owen County Courts
• Parke County Courts
• Plainfield Town Court (Hendricks County)
• Posey County Courts
• Roanoke Town Court (Huntington County)
• Rush County Courts
• Scott County Courts
• Shelby County (Now current!)
• St. Joseph Infractions and Ordinance Violations only
• Steuben County Courts
• Terre Haute City Court (Vigo County)
• Tipton County Courts
• Union County Circuit Court
• Warren County Courts
• Washington County Courts

The Long Odyssey: Doxpop's 4-year Quest Pays Off

Doxpop is now posting court cases from counties using the Odyssey case management system online. This means that several courts previously removed from Doxpop will be rejoining us and many new counties will add their court records. This is good news for our customers, our company, and—we believe—for the general public.

A significant development in Indiana court case public access has made this extension of public court case access possible, more than four years after the first court adopted the Odyssey case management system. On September 13, 2011, the Indiana Supreme Court issued an “Order Concerning the Bulk Distribution of and Remote Access to Court Records in the Electronic Form”, requiring that approved organizations like Doxpop be allowed to receive delivery of the cases. 

Back in October of 2007, anticipating the conversion of the Monroe County courts to Odyssey, Doxpop filed an initial request for access to the public information (in the case of Monroe County this would have allowed us to continue to post their courts’ records on Doxpop, which we had done since 2002). Each year since then we have renewed our request, but have never received access to this public information until a couple of weeks ago. “Better late than never”, we suppose, but four years was a long time to await this proper decision.

Doxpop receives no public money to support our service. Rather, it is supported entirely by service fees from voluntary subscribers. Because of this, we are always looking at the bottom line and working to keep our costs down. The bottom line on this particular data set is that it is very expensive, because in an unusual policy decision, a government agency has decided on its own to charge more than the cost of reproduction for public information.

During the past four years, the Administrative Division of the Indiana State Court has maintained a firm policy that private businesses like ours may not make a profit when providing the service of delivering court data in bulk. In an ironic twist, the Administrative Division has now decided that although private sector firms may not make a profit on this service, the Administrative Division may charge whatever they deem to be the "fair market value" of the information.

We are scratching our heads over how "market value" can be reasonably determined in the absence of a free market. Even more interesting is the notion of a government agency deciding to compete in a market that they also regulate. This is certainly not unheard of- In fact it has echoes in the ongoing national debate over health care. However, it is an unusual step for an agency to take without the sanction of a representative body such as the legislature. We hope that, as the branch of Indiana government charged with making fiscal policy, the Indiana legislature might provide the Administrative Division with some guidance on this policy in the future.

Regardless of the concerns we have with the policies lurking in the background, the Doxpop team is delighted to be able to enhance and extend our database by adding these courts, making Doxpop even more valuable to you. Keep watching for updates on Odyssey data!

Information added to Vanderburgh Government Links

Thanks to Tami Johnson at Rudolph, Fine, Porter & Johnnson for providing 6 new resource links in the Vanderburgh section of our Indiana local information directory! This directory is slowly but surely becoming a comprehensive resource with the help of our informed friends.

Indiana Judiciary Goes into Business

The Indiana Supreme Court issued an Order Concerning the Bulk Distribution of and Remote Access To Court Records in the Electronic Form on 9/13/2011. This is significant for two reasons: it permits bulk access to information stored in the state judiciary's case management system; and, it allows the judiciary to charge a fee greater than the cost of reproduction for bulk and remote access to information.

Allowing bulk access to the information stored in the judiciary's case management system (Odyssey) is a good thing. This will allow Doxpop and more than a dozen other organizations to spread the news about what is happening or has happened in the courts. This increases the transparency of our court system and allows the will of the courts to be more widely known.

The Order and its contemporaneous Order Amending Indiana Administrative Rules allow the judiciary to set its own rates and charge for bulk and remote access to court case information in electronic form. On October 1, 2011, the judiciary will be entering the information services business, effectively creating a profit center within the judiciary. This is a concern because it means that the judiciary is no longer devoted exclusively to the even-handed administration of justice; it also has a business to run.

Doxpop submitted its first formal request for access to this public information on October 25, 2007 and has renewed that request annually. I am pleased that the Court has worked through the policy and technical issues, but a bit disappointed that it took nearly 4 years.

During the past four years, the judiciary has maintained a firm policy that self-funded businesses may not charge more than the cost of reproduction when providing the service of delivering court data in bulk. The decision that a publicly funded agency may now make a profit for providing the same service represents an abrupt change to say the least. Lawmakers might well ask whether this change in the rules will apply evenly to all service providers, public and private. I hope that the same policy applies; it will bolster the reputation of the judiciary as a bastion of fair and consistent administration of rules.

This is my fervent hope: that the judiciary will exercise good judgment in avoiding conflicts of interest between operating its own information services business and in regulating other businesses with which it sometimes competes.

Welcome Sullivan County--And a few other county announcements

We have a few county announcements to share with you today.

First of all, we are very excited to announce the addition of the Sullivan County Recorder to the Doxpop database. Information on mortgages, deeds, liens, and other documents filed from July 2004 and forward can be now be researched on Doxpop. A very special thanks goes out to Sullivan Recorder Shelly Parris and her staff for making this effort possible.

We also have a few announcements regarding the removal of records of two Doxpop county providers.

Doxpop is removing Allen Criminal cases from our system due to Allen County's recent conversion to the Odyssey Case Management system. We have maintained this historical data without updates since February 2011 to ease the transition as Allen migrates to their new case management system. To access current criminal case information for Allen County, go to http://mycase.in.gov. Non-probate civil cases for Allen County continue to be available and regularly updated on Doxpop.

We also must announce the removal of records from the Madison County Recorder's office. Madison County is currently migrating to Fidlar's "Laredo" system. On October 1st, 2011 the transition will be complete, and all recorded documents for Madison County will be available through Laredo and cease to be available via Doxpop. On October 1st, Madison County's records will become available on a pay-as-you-go basis via Tapestry (http://tapestry.fidlar.com) for lower-volume users.

We have enjoyed our partnership with Allen and Madison counties and wish them nothing but the best in their future endeavors.

Stay tuned for more announcements as we continue to add more county information providers to our services!