Friday, April 20, 2018

How to view electronic filings for a particular submitter and group by submitter.

Earlier this week we posted that an update to the e-filing system now allowed all firm users to see all firm filings on their My Electronic Filings page, and promised to get an enhancement out so you can opt to view only your own filings. That has been completed.

All users will now see a "Submitter" search option in the upper left, and a column that shows the submitter. If you're an administrator on your e-filing account, this will not be new to you. For all our other users, we think this will help you manage the list of filings when it seems too much to look at!





SEARCH: Use the Submitter drop down menu at the top left to select your name. Click the Search button and it will return only filings you've submitted in the time frame selected in Date of Filing. When/if you need to see filings from other submitters, just return the drop down option to "Choose" and search again.

FILTER: With the Filter Results field on the right, you can select which filings you want displayed out of the total results for your search parameters. The addition of the Submitter column allows you to enter the name of any e-filing user on your firm account, and only their filings will be displayed. Just clear the Filter field to return to showing all the filings.

SORT: You can sort filings in ascending or descending alpha order by clicking the arrow next to the word submitter. This will keep all the filings available in the results list, but group the filings by the submitter's name.

This will make it easier to track your own filings while retaining the new option to view the filings of others in your firm when you are working together on a case or filling in for a coworker who is out of the office. If you have any trouble with it please don't hesitate to contact our support team. We also love feedback, so if you have suggestions about how to make this even better, please be free with those as well!



Monday, April 16, 2018

E-filing System Updates - My Electronic Filings

Some of you may have already noticed changes on your My Electronic Filings page. The state's e-filing manager released an update to the system last Friday evening, part of which included enabling all firm users to view all filings submitted by the firm. Prior to this update, all filings were only available to firm administrators.

For many of you, this may mean you have an abundance of filings on this page that you don't necessarily want to sift through to find what you need. We are working on an enhancement that will allow you to filter the list by the name of the submitter. The enhancement will also include a Submitter column, so you'll be able to sort the filings in the list using that column as well. This will make the list much more manageable and allow you to limit the filings that appear to your own.

Until we're able to get this enhancement released, you might try using the Filter Results field at the top of the page to find the filings you need.



Entering the Attorney's name will filter results to only filings submitted on behalf of that attorney, or if you're looking for a specific filing and you have the Envelope number, you can enter that as well. You can also filter by the submitted date if you only need to see filings submitted on a particular day.

As soon as we get the enhancement released we'll notify you with another blog post and a message of the day on the site. As always, if you have any questions or problems please contact our support team. We can be reached by phone at 866-369-7671, email at support@doxpop.com, or through our live chat from 8:00 am to 6:00 pm Monday-Friday.

Monday, April 9, 2018

Welcome Lawrence County to e-filing! Now is the time to get your service contact attached to your cases.

On Wednesday, April 6th Lawrence County joined the list of counties in the e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Lawrence county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Wednesday, April 4, 2018

Welcome Vermillion County to e-filing! Now is the time to get your service contact attached to your cases.

On Wednesday, April 4th Vermillion County joined the list of counties in the e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Vermillion county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Monday, April 2, 2018

E-Filing Required in Brown County Beginning Today


Beginning today (Monday, April 2). E-filing is required in Brown County, with the usual exceptions:

PO (Protective Order) filings are still conventional. 
For the following types, initial filings must still be filed conventionally, but subsequent filings must be e-filed:
  • AH (Adoption History)
  • JC (Child in Need of Services)
  • JD (Juvenile Delinquency)
  • JM (Juvenile Miscellaneous)
  • JS (Juvenile Status)
Criminal and Infraction cases may be filed conventionally, but the prosecutor's office has the option to file these electronically in this county.


Tuesday, March 27, 2018

IN Supremes post proposed rule changes, some affecting technology.



The Indiana Supreme Court has just posted a batch of seven proposed rule changes. Doxpop is taking note of them because four of them touch on technology or document formatting issues and may affect the e-filers we work with. At first glance, this all makes sense to us. We thought you'd be interested as well:

The first proposed change requires that an email address and cell phone number be provided when an attorney or a pro se litigant files an appearance in a case. Note that the Court is piloting a text notification program in several counties. Presumably this rule anticipates more widespread use of that system if the pilot goes well.

Another proposed change  applies similar rules about email and cell numbers to the commencement of a small claim.

A proposal for changes to the appellate rules cleans up some stray terminology left over from the transition to e-filing, specifies how to provide exhibits on electronic media to the court, and adds a couple of non-technical rules about appendices.

Another proposed appellate rule change specifies some formatting rules:

  • Courier is removed from the list of allowed fonts for briefs/petitions and Calisto MT is added.
  • Line spacing on transcripts goes from double-spaced to 25 points in height.
In addition, language implying that malware scanning is done by the Clerk has been removed. (It is still done as an automated process, so this appears to be just for clarity.)


In addition to the proposals noted above that we're tracking as a technology firm, there are three other proposals that don't affect our work significantly, but will certainly be of interest to attorneys. You can find those three here:












Thursday, March 22, 2018

Public service contacts are now available in your service contact tools!


We've made your public service contact information more visible to account administrators. 

You will now find that we display the public service contact information (red box) for each attorney in your firm (blue box) on the e-file account administration page. Remember this is the service contact that e-file users outside of your firm may attach to a case in order to serve one of your attorneys if they find that the attorney is not already listed as a service contact for a particular case.

Where does this information come from?
We query the e-file public service contact list using the Bar ID of each of the attorneys registered on your account (blue box) and display the public service contact information for each of them (red box).

What if something listed here is wrong?
Since the public service contact list is based on the Roll of Attorneys information, you will need to correct that via the Roll of Attorneys. We've made that a little easier by providing a link to the Roll of Attorneys site within the Public Service Contacts box.

You can now attach/detach/replace public service contacts using Doxpop's batch attachment tools.

Navigate to these tools by clicking the [Additional Tools] button under Service Contacts.

Attaching a public service contact to all of an attorney's cases:


1) Enter the Bar ID for the attorney you want to find cases for. (blue box)
2) If that bar ID matches a registered attorney on your firm, we will place the attorney's public service contact along with your firm's private service contacts in the Service Contact drop-down (red box). Public contacts are noted by the globe symbol to the left. The private contacts, created within the firm account, have no symbol.
3) If you only want this to affect cases of a specific status, choose that status. (green box)
4) Click [Attach]. The process will run and you will receive a summary email showing which cases were affected. (This process may take a while, but you can leave this screen and do other work while you wait for the summary to arrive.)


Using the detach and replace features with public service contacts:

First, in either section, you will want to find the public service contact you want to work with. Do this by selecting "Find a Public Service Contact" in the Service contact drop-down.
A window will open allowing you to search the public service contact list. Enter your search criteria and click [Search]. A list of matching results will show below. Click [Select] next to the contact you want to work with.
In the service contact drop-down you will see the public service contact and you can now run either the Detach or Replace process for it. This service contact will remain in those drop-down lists from this point forward.

It important to remember that you will only be able to detach or replace public service contacts on cases where someone within your firm originally attached them. If they were attached by someone from another firm you will not be able to detach them. Contact Doxpop Support for help in that case. 


If you are not already familiar with the changes made to public service contacts at the first of the year catch up here:
State Court is doing away with the public service contacts that each attorney sets up and maintains for themselves.

Haven't seen our batch attachment tools? Catch up here.
E-file Reminder: Make sure you control your service contact!