Tuesday, May 23, 2017

E-Filing adoptions and how to pay the special fees.

There has been some confusion about how the various fees are paid when an adoption case is filed.

When you e-file a petition for adoption, the e-filing system will automatically assess the case filing fee. (Usually $156)

In addition, you will need to deliver to the clerk's office two checks made out to the Indiana State Department of Health:

  • A $20 check for the adoption history fee. (Sometimes called a medical history fee.)
  • A $50 check for the putative father registry fee.
The clerk's office in the county where you are filing will attach the checks to the portion of the paperwork that goes to the Health Department and submit the packet for processing.

The confusion is due to the fact that prior to e-filing, some clerks collected these fees along with the filing fees and then disbursed the money to the State agencies themselves. For consistency, it was decided to have the filer supply these fees with separate checks in all counties where e-filing has been implemented.

Thursday, May 18, 2017

Filename length for e-filing extended to 100 characters.

Good news!-

The folks operating the Indiana State E-filing Manager just increased the maximum length for filenames from 50 characters to 100 characters. That will make life easier for folks who use long filenames that include case numbers or party names to organize their PDF documents.

The 100 character limit includes the ".pdf" portion, so effectively you have 96 characters to work with.

Note that the "file" and the "description" are two different fields. More than 1000 characters are allowed in the description. The picture below shows the difference.

This change takes effect immediately.

Monday, May 8, 2017

Kosciusko begins e-filing, here's what you need to know about them.

Kosciusko County started e-filing last Friday (5/8/17), and Clerk Ann Torpy reports that so far everything is running smoothly. E-filing is voluntary for the next couple of months and will become mandatory on July 3rd. (We'll celebrate with fireworks the next day!)

If you are new to e-filing or want a refresher on the rules and process, Doxpop will be doing a training session at Noon on May 17th in Warsaw that qualifies for 1.5 hours of CLE credit for attorneys. If you'd like to attend that session (no cost), contact Kosciusko Co. Bar Association President Robert Bishop to RSVP. (574-372-2421 or rbishop@kcgov.com)

As always, remember that if you already have a doxpop account, you can begin e-filing through our system at no additional cost, and without having to learn a new system. Just give us a call at 866-369-7671 to get started.

Here are a couple of details to help you get started e-filing in Kosciusko:

1) For Sheriff's Service of civil process, pay for the service through the e-filing system when you file the summons, then deliver 3 copies of the documents to the Sheriff's Department. If you are unfamiliar with this method of paying for service, please refer to our earlier blog post for Vanderburgh that explains how to pay for service through the e-filing system and provide proof of payment to the Sheriff. The process is essentially identical for Kosciusko.

2) Orders and Judgments will be sent to you using the county's e-notice system. Since they don't use the Odyssey system, the e-mail address they send these notices to is controlled locally. That means it's worth calling the clerk's office to make sure they have the correct email address for you. Their phone number is (574) 372-2331, and they are very friendly people to work with.

When you receive judgments & orders, they will come from notify@kcgov.com. Make sure your email client doesn't put anything from that address in the spam can!

The information above has been added to our general survey of counties found here (for Sheriff's service) and here (for judgment & orders.)

Friday, May 5, 2017

Doxpop lets you order minute entries both ways.

Last week, we responded to numerous suggestions to reverse the chronological order of minute entries in case details, so the most recent events would be easy to find at the top of the list.

Then we heard from a small but important group of people who really liked it the old way.

In the long run, we plan to make the order of minute entries something that each user can set in their personal preferences, but that's part of a project that won't happen until late summer, and in the meantime, we want to serve both groups of people as well as we can manage.

So the short-term solution is that minute entries will continue to be in reverse chronological order on the "Case Details" screen, but anyone who needs chronological ordering can get it using the "CCS" view. There are two ways to get to that view:

You can either go to it directly from your search results...

...Or you can switch to the CCS view from within case details:

Friday, April 28, 2017

CCS (minute entries) now displayed in reverse chronological order.

Last night we made a little tweak to the court record system that is simple, but will make your life easier by saving you a couple of seconds on each case you look at.

Minute entries for cases are now listed in reverse chronological order, so you will see the most recent entry at the top, and oldest at the bottom.

For attorneys, this means what's happening now is the first thing you see.

For researchers, this means the judgment information you seek should be near the top instead of requiring you to scroll to the bottom.

No solution is perfect for everyone, so many of you will still need to navigate quickly through the entries. When you do this, remember that all web browsers have nice shortcuts you can use to quickly move to the desired entry:

  • The [Home] key (above the arrows on most keyboards) will position you at the top of the page.  On mini-keyboards, [fn]-[up-arrow] is used instead.
  • The [End] key (above the arrows on most keyboards) will position you at the bottom of the page.  On mini-keyboards, [fn]-[down-arrow] is used.
  • The [PgUp] and [PgDn] keys (above the arrows on most keyboards) will scroll up or down one screenful at a time.
  • To quickly find entries containing a particular word, press [Ctrl]-[F] and then start typing the word. You will be positioned on the first occurrence and all occurrences will be highlighted.

Wednesday, April 19, 2017

"Super Search" comes to the Recorder/Register tabs.

For just a little over a month now, "Super Search" has been available to folks searching under the Court Record and Tax Warrant tabs. On Monday (4/24), we are adding Super Search to the tools available in the Recorded Document & Register of Deeds tab.

For people who are used to using the traditional search, it is important to know that you can turn the super search on or off using the check box. Your search setting is "sticky", meaning it stays on whichever type of search you selected until you change the setting. 

If you have several rush orders to do today and don't want to learn a new search tool, just leave the box un-checked and get on with your day. However, if you've got a few free minutes, give it a try. Super Search can make your job a lot easier once you get used to it.

For complete details about how super search behaves, take a look at this blog post from February 28.

Coming Soon: Keep an eye out for an announcement about "Full Text Search" soon. This new feature will allow you to find documents by searching for keywords found in the document- even if they aren't part of the index!

Thursday, April 13, 2017

Change in e-filing subject lines: "Filing Submitted" becomes "Notice of electronic filing"

A few people have called us in confusion today, because the subject line for notification that a submitted filing was received has changed (again).

These emails now have a subject line beginning "Notice of electronic filing...", and in the upper right corner of the email, the big bold title says "Notice of Electronic Filing" as well.

Don't worry, it's the same thing as the emails that used to say "Filing Submitted".

This is the second time the subject line of these emails has changed, but we really like this change, because now the subject line matches up perfectly with the terminology used in trial rule 86(E), which says you should retain "each Notice of Electronic Filing".

We're sorry we didn't give you warning about this! The folks at the State forgot to tell us it was about to happen, so we were surprised as well. 😉