Monday, May 20, 2019

Whitley and Sullivan Counties Convert to Odyssey- Your Doxpop Access is Unaffected.

During the weekend of May 18th, the Courts in Whitley & Sullivan Counties converted to the Odyssey case tracking system, this means their Case Management System is now administered by Indiana Trial Court Technology.

This move does not affect Doxpop users because Doxpop buys access to a real-time feed of court data from the Odyssey system from the Division of State Court Administration. Your access to Whitley and Sulivan County court information through Doxpop will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be a four-six week period when both the old data and the new data are available. This is longer than when this transition typically happens due to the holidays. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for Whitley or Sullivan County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these every hour, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and June 23rd. After then, we'll be back to normal.
Tax warrants will not be affected at all by this transition.

Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that TCT add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that TCT not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell TCT differently so we can get the information back online.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

Friday, May 17, 2019

Welcome Clinton & Pike County to e-filing! Now is the time to get your service contact attached to your cases.


On Friday, May 17th, both Clinton & Pike County joined the list of counties in the Indiana e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Clinton and/or Pike county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Monday, April 22, 2019

Welcome Howard County to e-filing! Now is the time to get your service contact attached to your cases.


On Monday, April 22nd, Howard County joined the list of counties in the Indiana e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Howard county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Thursday, April 11, 2019

E-filers: A much more friendly and feature packed 'My Electronic Filings' page is here!


The My Electronic Filings (MEF) page has gotten a new look and new features.

If you haven't used this page before, make sure you take a look next time you're logged in! It's the second option down in the e-filing tab. Here's what we changed:

First, a new layout that we feel is much easier to follow and read. Each envelope can be collapsed and expanded to hide or view details, meaning a much less crowded page. The search criteria have not changed, and the 'filter' field at the top right still allows you to quickly locate a filing by entering any word or phrase displayed in the envelope details.

When you first visit the page you'll notice we default to all the envelopes being 'collapsed'. To see the details and documents for an envelope just use the small triangle icon to the left to expand or collapse document details. If you want all envelopes to be expanded or collapsed, use the icon in the header.

In addition to the new look making the page easier to scan visually, we added a few features that our users have requested. Some new features you will find:

  • For new cases, the location (county) the case was submitted to will show in the case number/name field until the envelope is accepted and a case number assigned. We added this because we have found that a regular mistake people make is selecting an adjoining location from the drop-down list during initial filing.
  • In the details, we now display the document's security setting so you can now double check that you marked that filing as confidential. 
  • Color coding highlights filings that may need attention. 


What do you think of this updated page? Have a suggestion of your own? Let us know by emailing support@doxpop.com. 




Friday, March 15, 2019

Welcome Miami County to e-filing! Now is the time to get your service contact attached to your cases.


On Friday, March 15th, Miami County joined the list of counties in the Indiana e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Miami county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Wednesday, March 13, 2019

Welcome Putnam County to e-filing! Now is the time to get your service contact attached to your cases.


On Wednesday, March 13th, Putnam County joined the list of counties in the Indiana e-file system. 

This is just a reminder that if you have open cases in any of these courts now is the time to use our batch service contact attachment feature to get your preferred service contact attached to all your cases. In addition to finding your Putnam county cases, this will catch any other open cases you may not have your private service contact attached to yet in any e-filing county.

We have a quick video showing you how it works if you click on this link.
Note: Public service contacts are now available in your service contact tools as well!


For more information about how private and public service contacts may affect you, visit our initial and follow up blog posts linked below:

Wednesday, March 6, 2019

Name That Debtor! Making sure your lien can be found in the e-filing world. Part 1.


This information is particularly important for anyone filing a Collection, Tort, Plenary or Mortgage Foreclosure case that might result in a lien on property.

Getting a judgment is often easier than collecting it, but with some attention to detail at the time you file, you can significantly increase the chance that your lien is quickly found by title searchers so it will be satisfied during any subsequent sales process.

The problem is that filers often name the defendant in a manner that makes it hard for title searchers to find the case. As an attorney, you are careful to be precise about party names from a legal perspective. However, once you have obtained a judgment, the party names become an index for researchers.

Here's the problem that creates: Let's suppose you are filing a mortgage foreclosure against the estate of Elmer Fudd and the heir he is rumored to have. You carefully enter the defendant as "The Unknown Heirs and Estate of Elmer Fudd, Deceased".

However, when the heir decides to sell the house as part of wrapping up the estate, the title searchers are searching on the name "Elmer Fudd", and since that's not the party name, they can't find the case. Now the sale goes through without the defect being noticed. It may be possible to collect from the buyer or the title insurance company, but it's going to be a mess no matter how it plays out.

This mess can be avoided with about 10 seconds of extra work. Simply add a party to the case during filing with the name "Elmer Fudd" and a role of "Decedent". Now a researcher charged with finding any defects on Elmer Fudd's title will be able to find the case with a single name search.

This is useful in any case where the judgment may become a lien. Regardless of the legal terms you use to precisely describe the defendant, make sure you also create a separate party record for the name of every owner of the property you will be creating a lien on, using only their name, so a complete index for finding the judgment is created.

Note: Any careful title researcher will use the Doxpop system to search for judgments, and if they use our "simple search" feature, a search for "Elmer Fudd" will immediately find a case that refers only to "The unknown heirs of Elmer Fudd". We've solved this problem for any researchers that use our system. However, you can't be sure that they will use our system for doing the research, so this little extra step protects your investment in obtaining the judgment.

If you have any questions or feedback give our support team a call at 866-396-7671 or email us at support@doxpop.com

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