Wednesday, November 25, 2015

A big welcome to the Bartholomew County Recorder's office!

Please join us in welcoming Anita Hole, Bartholomew County Recorder, and her office to the family of Doxpop partners!

The Bartholomew County Recorder's Office recently completed a local software conversion that allowed us to add them to the Doxpop Public Access System. This will make research much easier for researchers who previously had to look in more than one place to do a complete search.

Both images and index information for all documents filed on or after January 1, 1983 is now available online.

Anyone wishing to look up recorded documents on-line may visit to use the service. A low-volume search plan is available for free, with higher-volume subscriptions available to commercial users for a fee.

In addition, Bartholomew County citizens may now use the Doxpop Property Watch Service at no cost. The property watch service helps prevent property fraud and identity theft by allowing people to set a watch for any new documents filed at the Recorder's office referencing their property or name.

Anita Hole has worked with Doxpop to provide these enhanced access services at no cost to Bartholomew County.

Thursday, November 19, 2015

Please join us in taking the Wayne County Foundation's Money! (And giving it to JACY House.)

We slipped in just under the wire on this one, and we hope you'll join us!

In their 2015 Challenge Match Program, which ends tomorrow, the Wayne County Foundation is matching donations for 27 local organizations.

One of these, JACY House, is a particularly important and deserving organization. The mission of JACY House is to provide a non-intrusive, non-threatening safe environment for interviewing victims and/or witnesses of suspected child abuse.

At Doxpop we have court case data for most of the state of Indiana. The human stories behind this data make it painfully clear that abuse of children places them at serious risk for becoming juvenile offenders, and then in turn becoming abusers themselves in a heartbreaking vicious cycle.

We cannot just look at this data and not be moved to action, so Doxpop has donated $500 to JACY House, which will grow to become $1,000 with the WCF match. We hope their work will break this painful cycle before it starts.

We think the legal professionals we work with will see this need just as clearly as we do. Will you join us today in making sure JACY House is able to take full advantage of this matching donation program before it expires?

If just nine more businesses will join us at the same level, they'll get the entire match.

Time is short, with the match challenge ending tomorrow, so please use the Wayne County Foundation's web site to make your donation right away. Here is the link to their donation site:

Thursday, October 8, 2015

Dearborn County Infractions Now Payable Online Via Doxpop Finepay

Today Doxpop welcomes Dearborn County to the family of 27 counties that can accept fine payments for infractions online via

Dearborn borders the state line with Ohio, and as the home of Hollywood Casino, Perfect North Slopes and the Lawrenceburg Speedway, is a destination for many travelers. This makes online fine payment an especially useful service for the Clerk's office to provide to motorists from outside the county.

Online payments made be made at any time during the day or night, every day of the year, and payments are receipted immediately. Although we hope you don't wait until the last moment, can also help procrastinators who realize they need to make a payment the day before it is due.

The Dearborn County Clerk, Rick Probst, has implemented this service at no cost to the taxpayers in Dearborn County. This service is supported solely through convenience fees paid by the people who choose to use it.

Note that the Lawrenceburg City Court is not a part of this service. Follow this link for payment information for Lawrenceburg City Court.

Welcome aboard to Rick Probst and his staff!

Wednesday, September 16, 2015

Doxpop welcomes the Daviess County Recorder!

Today we welcome Daviess County to our family of Recorder Partners!

Daviess County provides both images and index information from January 1997 forward via Doxpop. In addition, Jamie Chapman and her staff are hard at work on a back-scanning and indexing project that will provide even more history in the near future.

Access to the index information is available in low volumes for free, and via paid subscriptions at higher volume for commercial users. Access to image copies requires payment of a modest copy fee, most of which is passed along to the County for use in the Recorder's document perpetuation fund.

Daviess County Recorded Documents are available at

In addition property owners in Daviess County may now use the Doxpop property watch service to keep an eye on documents filed that reference their parcels or name. This service is a tool that may be used to detect and in most cases, prevent property fraud. This service may be accessed at no cost through

Daviess County joins 35 other Indiana Counties in providing public access via Doxpop. In addition, Court records from Daviess County are already available via Doxpop, thus providing a common portal for research.

The Daviess County Recorder, Jamie Chapman, is providing these services via Doxpop at no cost to the county.

Please join us in welcoming Daviess County!

Thursday, September 3, 2015

Introducing Simple Search for party names.

Have you ever had trouble locating cases with an unusual party name? 

For example:
  • "The unknown heirs of Jimmy Hoffa, assumed deceased"
  • "Dr. Charles Smith-Baker-Fielding the Third, Esquire"
  • "DBA John Smith"

Doxpop just solved this problem with our Simple Search for parties. You'll find it on our court Advanced Search page. Here's how it makes searching easier:

Names occuring anywhere in the party field are easily found. Just enter a list of names or words, and we'll search for party names that include all of the names or words you've typed in any position.

Nicknames are checked also. Because this search is primarily based on names, we've also enhanced it to include variations on names. For instance, searching for Betty, Liza, or Beth will also return cases involving Elizabeth. (If you don't want to check for nicknames, just put the name in "quotes" to look for an exact match.)

You can search for words too. Looking for an a probate case? You can include words like heirs or estate and if those words appear in the party information, we'll use it to narrow down your search.

Note: Because wildcards don't play well with these nickname groups, we don't allow wildcards in the Simple Search. But don't worry! The current search using wildcards remains available for when that approach makes sense.

Here are a few examples of how this works:

To find The unknown heirs and assignees of Jimmy Hoffa, assumed deceased, you could type James Hoffa, click on the "Simple Search" check box, and hit the search button. Doxpop will then look for cases where both James and Hoffa occur anywhere within the party name field, and as an added bonus, we'll also look for Jim, Jimmy, Jamie and any other common nickname or variant spelling for James

If you wanted to narrow the search down because you're looking specifically for the deceased Jimmy Hoffa, you could also include the word deceased

The order also doesn't matter, so you could start with a wide search and then keep appending names or words in any order to narrow down results. For instance,  you might search for hoffa and get too many results. Narrowing to hoffa james will reduce the number of results, but if that's still too much, you could go with hoffa james deceased to focus very narrowly. 

To find Dr. Charles Smith-Baker-Fielding the Third, Esquire, you can select Simple Search and use any of the following word combinations in the search box:
  • charles baker fielding
  • charlie baker the third
  • chuck  fielding esquire
  • smith baker fielding charles
There are in fact hundreds of different name/word combinations you could use to find this person, but the basic concept is to include all of the words or names you think will be in the party name in any order. The more words/names you add, the more it will narrow the result.

To find DBA john smith, you could just search for john smith with the open-text option checked. It no longer matters if there are extra words in in front of the name you are searching for, or if the clerk has used the First Name Last Name format instead of Last Name, First Name. Of course, there are quite a few john smiths out there, so it's now easy to just tack DBA onto your search to narrow the focus.

That's the quick introduction. You'll find this option in the "Advanced Search" portion of our court system. Please give the Simple Search a try and let us know how you like it by sending feedback to

Are there additional features you'd like to see? Please let us know- your feedback is important to us. 

Monday, August 10, 2015

The Plat Thickens

Today, (8/10/15) Doxpop is releasing a update to our software that turns plats and other oversized documents into PDF files for viewing and download. This new version addresses some scaling issues that users recently reported when viewing larger documents.

From now on, all large document images will be rendered as PDF files in their original size.

The good news is that this means you'll get the highest resolution available, with no more weird margins.

On the more challenging side, it means that when you print one of  these documents, you'll have to either scale the image down to fit the paper in your printer (usually with a "fit to page" checkbox) or it will print "tiles" that you'll then have to tape together for a full-sized image.

You'll need to play with the print settings in your PDF viewer to get this just right, but since you are a Doxpop user, we know you're smart enough to figure it out.

We are also happy to help you with this over the phone, because even smart people have bad days. Call 866-369-7671 during working hours for help.

Note to Firefox users:

While testing this enhancement, we noticed that although the default PDF viewers for Internet Explorer and Chrome work fine with their default settings for large documents,  the default Firefox viewer makes a mess of them.

If you are having problems viewing or printing large documents in Firefox, here's how to solve the problem:

  1. Make sure you have the most current version of Adobe Reader installed. You can download it here at no cost:
  2. Open Firefox. Click the menu button New Fx Menu and then choose Preferences (this may be called Options in older versions).
  3. Select Portable Document Format (PDF) in the left side of the list by clicking on it.
  4. Click on the drop-down arrow in the Action column for the above entry and select Adobe Reader.

Monday, August 3, 2015

Monroe Document Images Back to Normal

Last week, the Monroe Recorder's office completed the restoration of images on their local indexing system, and over the weekend Doxpop synchronized with their system.

The Monroe Recorder will be working to confirm the integrity of their files over the next few days, and may make small adjustments, but at this point their system is essentially back to normal and Doxpop's mirror is current.

If you were unable to obtain a document copy last week and lost some of your allotted searches due to the problem, please call us with details. We'll make sure you aren't charged for fruitless searches and help you obtain the document now that it has been restored.

Thanks to all for your patience!