Clay County Converts to Odyssey- Your Doxpop Access is Unaffected.

During the weekend of July 26, the Clay County Courts will be converted to the Odyssey case tracking system, this means their Case Management System is now administered by Indiana Trial Court Technology.

This move does not affect Doxpop users because Doxpop buys access to a real-time feed of court data from the Odyssey system from the Division of State Court Administration. Your access to Clay County court information through Doxpop will not be interrupted during this transition.

A few of the services we provide will look odd during the transition because there will be about a four week period when both the old data and the new data are available. In particular:

• If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for Clay County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
• When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
• When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
• If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these every hour, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and August 26th. After then, we'll be back to normal.

Tax warrants will not be affected at all by this transition.

Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that TCT add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that TCT not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell TCT differently so we can get the information back online.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.

E-filing downtime on Tuesday, July 23rd. Here is what you need to know.

--Updated 4:24pm 7/23/19--

The e-file manager informed us about 4:20pm that the e-file system was back up and running. Please review the information below for assurance that allowance has been made in the trial rule for prolonged e-file outages.

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Previous post:
Beginning at roughly 3:15pm on Tuesday, July 23rd, the State's side of the Indiana e-filing system is experiencing sporadic outages and issues, thus preventing users from e-filing on most cases. At the time of this posting, we have received confirmation of the issues from the Office of Judicial Administration and E-file manager noting they are working to resolve the issue but have no ETA at the time of this posting. We will update this blog when the issue appears resolved. 

If you are reading this before midnight on 7/23 and have a deadline today, please note that Trial Rule 86(N)(1), essentially provides for a one-day extension when a lengthy e-filing system outage prevents filers from meeting a deadline.

We expect that the Trial Courts will all be aware of the scope and timing of this statewide outage via direct communication from Trial Court Technology. However, if the court you are working with requires a statement from Doxpop to attach as an exhibit to the motion described in TR 86(N)(1)(d), please let us know and we'll be happy to supply documentation in support of your motion. (Simply attaching a screen print of this blog post may be sufficient.)

On the appellate side, take a look at Rule 68(M)(1)(d), which appears to be nearly identical to the Trial Court rule on this topic.

Reminder that Doxpop offices will be closed July 4th in observance on Independence day.

Even though we are closed we understand that sometimes you have to deal with an emergency situation during a holiday so here's how to get help over the holiday:

We will not be monitoring phone lines, so you must use email. One of our managers will be checking email periodically throughout the day. If you have a real emergency, please send an email to support@doxpop.com that contains a brief description of the problem and phone number we can call to reach you.

Please be respectful when using this option. It's for real emergencies that can't wait until Friday morning.