Wednesday, October 15, 2014

Pulaski County Deeds now linked directly to GIS Maps

The Recorder's office in Pulaski County has entered information that allows Doxpop to provide direct links to the county GIS system from recently recorded deeds.

The map link appears to the right of the legal description in the index details for recorded deeds:


After following the map link, you can then navigate to tax and assessment information with one click within the GIS system.

Please thank the folks in the Pulaski Recorder's office for making this useful feature possible! They have to do a little extra work on each deed, but it makes your research much simpler.

Pulaski joins several other Recorders that provide this feature through Doxpop. Other counties that provide the GIS interface include:

  • Brown
  • Dearborn
  • Decatur
  • Franklin
  • Hancock
  • Morgan
  • Ohio
  • Randolph
  • Shelby
  • Union
  • Vermillion
  • Wayne

Fayette County moves to different case tracking system. Doxpop users unaffected.

Over the last weekend, the Courts in Fayette County moved to the Odyssey case tracking system, thus moving their data storage and administration to Indianapolis.

This move does not significantly affect Doxpop users because Doxpop buys access from the State Court Administration to a real-time feed of court data from the Odyssey system. Our customers' access to Fayette court information will not be interrupted during the transition.

A few of the services we provide will look odd during the transition, because there will be a short period when both the old data and the new data are available. In particular:
  • If you use the personal calendar feature to keep track of hearings connected to your Bar ID, you will see two colors for Fayette County on your calendar. Every event will be available, but the older cases will have a different color from the newer cases. When we complete the merge process, these will go back to being a single color.
  • When you look at our "County Details Page", you will find two entries for each court until the merge is complete.
  • When you are doing searches, you will find two entries for some cases. This is because while we are loading the information from Odyssey, we will also be maintaining the old data until the operation is complete to ensure you don't miss anything. When you see two case entries, please look at both to ensure you have the most current information.
  • If you use any of our "watch" services to keep an eye on cases or people of interest, we will be moving those watches over so they point to the cases and people that are a part of the Odyssey data feed. We run a process to convert these twice each day, but it is possible for notification of events to slip through the cracks between conversion runs so you may want to periodically do a manual check between now and November 11th. After the 11th, we'll be back to normal.
Finally, one deficiency in the Odyssey system is that financial information is not exported in their data feed, so that detail will not be available after the transition. We regularly ask that JTAC add this to the data feed, but so far, we are told that it is not allowed because the clerks using the Odyssey system have requested that JTAC not make that information available to us. If this information is important to you, please encourage the clerks you work with to tell JTAC differently so we can get the information back online.

As always, we are available to answer any questions in person, so don't hesitate to call support at 866-369-7671 if you have any questions.